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From: COX Patrick M <br />Sent: Thursday, July 05, 2012 9:01 AM <br />To: CAHILL Michelle R <br />Cc: MCALLISTER Troy <br />Subject: RE: IGA and Manhole Covers (434-16) <br /> <br />It looks like there are two force main manholes near River Road on Silver Lane and one force main manhole at Escalante <br />Street and Silver Lane. See attached notes with “cloud” highlights. <br /> <br />Patrick <br /> <br />From: CAHILL Michelle R <br />Sent: Thursday, July 05, 2012 8:24 AM <br />To: COX Patrick M <br />Cc: MCALLISTER Troy <br />Subject: FW: IGA and Manhole Covers (434-16) <br /> <br /> <br />Hey Patrick, <br />In response to your voice mail….. <br />Doesn’t look like an IGA is required but where exactly the money comes from the adjust the MHs in Silver Lane is not <br />clear to me yet. One question that I’d love an answer to is it pipes from Irvington or other Pump Stations or is it the <br />manholes on the gravity collection system. Hope to speak with you soon. <br />Mc <br />X8606 <br />From: KC Huffman [mailto:kchuffman@thorp-purdy.com] <br />Sent: Wednesday, July 04, 2012 1:59 AM <br />To: MCALLISTER Troy <br />Cc: BITTLER Ronald; CAHILL Michelle R; Caitlin O'Donnell <br />Subject: RE: IGA and Manhole Covers (434-16) <br /> <br /> <br />Hello Troy, <br /> <br />As I understand the situation, the manholes are part of the regional sewerage facilities and therefore the responsibility for <br /> <br />maintenance of the manholes falls to the MWMC as opposed to remaining with the City of Eugene. <br /> <br />As part of the Operation, Maintenance and Administrative Services Agreement (OM&A) between MWMC, CoE and CoS, <br /> <br />the operational and maintenance functions fall to CoE. Pursuant to section 1.2.1 of the OM&A, <br /> <br /> "Eugene shall only make capital expenditures or outlays that are within the limits of the budget approved pursuant to <br /> <br />Section 3.1, below, and that are made using Eugene's adopted procurement and contracting procedures." <br /> <br />Thus, the question comes back to whether the budget contemplates the work needed to be done or not. If the budget <br />does <br /> have a provision for the expenditure of the funds necessary to raise the manholes then the work can be completed <br />do not <br />pursuant to the OM&A. If, however, the expenditure of these funds have a connection to the budget then, <br />pursuant to Section 1.2.1 of the OM&A, the CoE and the MWMC will need to discuss whether the budget can be adjusted <br />to provide room for the manhole work. In the event an agreement cannot be reached then the matter would be resolved <br /> <br />via arbitration. <br /> <br />With respect to whether an IGA for this particular project is required my response is "no, I do not believe an IGA is <br /> <br />necessary." <br /> <br />I am scheduled to be out of the office until the 9th of July and have cc'd my associate, Caitlin O'Donnell, on this email in <br /> <br />the event further discussions are needed prior to the 9th. <br /> <br />2 <br /> <br />