PO 2009100077 975232 Eugene School District 4-J 2008-01033

New Search

Section 5: Use 5.1 Use of Multi-Purpose (Artificial Surface) Athletic Fields. (1) The Field Use Matrixes included as Appendix A shall govern the respective use by City, District and community of the multi-purpose artificial athletic fields. For the purposes of the scheduling matrixes in Appendix A, and only for that purpose, "community" includes events sponsored by City as well as by community groups. Times reserved for the District, but not used by the District, will be made available to City and Community and times reserved for the community, but not used by the community, will be made available to District. Changes in policy that relate to the use of the multi-purpose artificial fields will require the review and approval of the User Committee. The User Committee will determine how scheduling is to occur during the times reserved for community use. (2) The matrixes included in Appendix A were developed using existing requirements of the Oregon School Activities Association (OSAA) and local youth sports organizations. City and District reserve the right to renegotiate the actual times of District and community use if there are changes in these requirements. The intent of the parties is to maintain a balance between the number of times reserved for the community and for District substantially the same as in Appendix A, with the potential for modification as described under Section 3.1 5.2 Other Athletic Fields. Use of athletic fields other than artificial surface fields in the Youth Sports Parks will be determined by the User Committee, except that they will be scheduled and used during instructional days in a manner that is compatible with District instructional needs. Instructional days are those days scheduled by the school board for instruction. 5.3 Change in Policies Governing Usage. Any proposed change to usage or policies governing usage other than scheduling will require approval by City and District after consultation with the User Committee. 5.4 User Committee. While City and District are responsible for the joint management of the artificial surface fields and Youth Sports Parks, they will maintain a User Committee to oversee the scheduling and use of the artificial surface fields and Youth Sports Parks, and to make recommendations to City and District on policies relating to the fields and parks. The User Committee's operations and decisions will be consistent with this Agreement and the provisions specified below: (1) The User Committee will not have more than twelve (12) members and will consist of an equal number of District and City representatives and at least one representative each from Kidsports and one other major community user, to be selected by each respective organization. The City Manager and Superintendent of Schools shall jointly designate the other major community user. (2) The City Manager and Superintendent of Schools shall each appoint an equal number of representatives to the User Committee. (3) The User Committee shall meet regularly, but no less than once per year. Amended and Restated Intergovernmental Agreement 2008-01033: Joint Use and Development of Youth Sports Parks and Athletic Fields Page 4 of 11 July 1, 2008