New Search
• • <br />From: BJORKLUND Neil H <br />Sent: Tuesday, October 13, 2009 10:14 AM <br />To: AANDERUD Kris <br />Cc: LEGAT Sandi E <br />Subject: FW: Progress Billing for Spencer Butte & Jefferson Fields <br />Kris-Here's what I heard back from Recreation Division. It does appear that the Bethel fields are done, and that they <br />came in well under budget. If these numbers match up with what you found, I think we're safe to move funds <br />($133,000) from "Synthetic Sports Fields -Bethel" (985462) to "Synthetic Sports Fields - 4.1" (975232) to cover the <br />current invoice and the expected remaining costs. <br />My capital project reporting tool shows an encumbrance of $1.5M in the actual column for the Bethel project, so at <br />some point I assume that will update to show the actual payments to date ($913,757.84). <br />After moving the $133K, there should still be a balance of $452,242, and I am thinking about where to put that balance. <br />Neil <br />From: SMITH Craig H <br />Sent: Monday, October 12, 2009 5:00 PM <br />To: BJORKLUND Neil H; LLOYD Sheree A; BATTAGLIA Dave F <br />Subject: RE: Progress Billing for Spencer Butte & Jefferson Fields <br />Neil - this is what I have found, as of today. <br />Sheree Lloyd looked on TOTS, Dave B contacted 4j, and I checked in with Tim Patrick who managed the contract before <br />retiring. <br />Active payments to date: <br />Bethel - City has paid $913,757.84 for the 2 fields. This billing is complete. <br />The City had identified $1,500,000 for this project. It came in under budget. <br />4.1 - City has paid $2,395,263.58 for 2 fields. The billing is not complete. <br />The City had identified $2,500,000 (by Sarah M in April 09) for this project, to cover some over budget items. <br />Total paid to date for both projects = <br />Total identified for both projects = <br />Therefore, total remaining = <br />FY10 appropriations: from TOTS - fun <br />Bethel (955462) = <br />4j (975232) = <br />Total = <br />$3,309,021.42 <br />$4,000,000.00 <br />$ 690,978.58 <br />ds remaining <br />$585,242.00 <br />$ 98,041.00 <br />$684,283.00 <br />40 remaining charges: (4j has confirmed that this should "finish out the project") <br />4j current invoice to be paid= $ 189,090.00 <br />4j additional costs for Madison/Cal Young= $ 41,000.00 (future billing) <br />Total remaining costs = $ 230,090.00 <br />