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• • <br />Neil - So, if you are paying the last invoice ($189,090) from the 4j fund activity code only, it appears there is only <br />$98,041 remaining, which isn't enough. <br />If you combine the remaining Bethel fund activity code ($585,242), there is plenty money to pay off the 4j fields as well. <br />CS <br />From: BJORKLUND Neil H <br />Sent: Tuesday, October 06, 2009 12:34 PM <br />To: LLOYD Sheree A; BATTAGLIA Dave F <br />Cc: SMITH Craig H <br />Subject: RE: Progress Billing for Spencer Butte & Jefferson Fields <br />Sheree/Dave--We have a couple of issues to work through before this invoice can be paid. The invoice amount is <br />approximately $189K, which exceeds allocated bond funds by approximately $100K. The invoice does not indicate that <br />the work is complete, so presumably additional invoicing will further increase this gap. The invoice does not reflect total <br />City payments to date (it shows only the most recent payment), so it's not clear whether District 4.1 staff is aware of the <br />budget overrun. We need to have a clear understanding of the current status of the project, and make sure that District <br />4.1 staff is aware of where the project stands budget-wise. <br />We would also like an update on the status of the Bethel District synthetic sports fields project, and confirmation as to <br />whether we have received all invoices for that project. <br />Since the relationship with the School Districts has been in Recreation Division hands all along, we are looking to your <br />staff to look into these questions. Please let me know if you would like to discuss any of this. <br />Also, I did confirm that we'll need copies of the invoices with signed approval by Recreation Division staff. <br />Let me know if there is anything else you need from us at this point. <br />Thanks, <br />Neil <br />From: BJORKLUND Neil H <br />Sent: Monday, October 05, 2009 5:54 PM <br />To: LLOYD Sheree A <br />Subject: RE: Progress Billing for Spencer Butte & Jefferson Fields <br />Sheree-I'm meeting with our financial folks tomorrow, and will ask. I am guessing we will need the copies of the <br />invoices with the review signatures, but I'll double-check that. <br />Neil <br />From: LLOYD Sheree A <br />Sent: Wednesday, September 30, 2009 2:32 PM <br />To: B30RKLUND Neil H <br />Cc: BATTAGLIA Dave F; SMITH Craig H <br />Subject: Progress Billing for Spencer Butte & Jefferson Fields <br />