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ti <br />• <br />• <br />NELSON Heather K <br />From: <br />AANDERUD Kris <br />Sent: <br />Thursday, October 15, 2009 12:31 PM <br />To: <br />NELSON Heather K <br />Subject: <br />FW: Progress Billing for Spencer Butte & Jefferson Fields <br />Hi Heather, <br />I will be bringing you a 100 page invoice for 4J. It is ok to make this payment even though funds have not been moved at <br />this point. Please receive the remaining $634.63 from PO 2009100077 to close that out. The remaining expenses can be <br />charged to 324-9335-61739-975232 (check the project folder. <br />Please request Purchasing to close PO 2009100076 and the funds released. This will allow me to complete the <br />necessary journal entries. If you have questions, please let me know. Thanks a million. Kris <br />From: AANDERUD Kris <br />Sent: Thursday, October 15, 2009 12:17 PM <br />To: BJORKLUND Neil H <br />Cc: MEDLIN Johnny R; LEGAT Sandi E; RISDAL Lacey L <br />Subject: RE: Progress Billing for Spencer Butte & Jefferson Fields <br />Hi Neil, <br />When I run my reporting tool, I show that although the Bethel sports field project (985462) is balanced out, there <br />remains $586,242.16 encumbered by PO 2009100076. This means we can close out this PO and move the $586,242.16 <br />within Fund 324. <br />Based on your direction, the information from Craig below, and my calculations: <br />Current 4J Invoice 9/11/09 $ 189,090.93 <br />Less PO 2009100077 Balance -634.63 <br />Less remaining FY10 rollover <br />Balance remaining on Invoice <br />Add'1 future expenses to be charged by 4.1 <br />Balance remaining to be funded <br />-97.406.37 <br />$ 91,049.93 <br />$ 41,000.00 per email below <br />$132,049.93 <br />...here is what I would recommend: Close PO 2009100076. We move $132,500 from the remaining funds - project <br />985462 (Bethel sports fields) into the 4.1 sports fields - project 975232. <br />This action will leave $454,192.00 you note below to transfer from Bethel's sports field project 985462 back to a mother <br />account or another account for future discussion by the management team. I would like to move the remaining <br />$454,192.00 to a mother account until there is further discussion about where the funding should be placed. Do you or <br />Johnny have a preference as to which mother account I move these funds to (natural area park acquisition or parks land <br />acquisition)? <br />Thanks for your direction. I will see that Heather pays the invoice and will do the journal entries to move after I hear <br />back from you. Kris <br />