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<br />V. PROPOSAL EVALUATION PROCEDURES <br /> <br />A. EVALUATION OF WRITTEN PROPOSALS: <br />The City will evaluate the written proposal of each ‘Responsive Offeror’ according to the <br />criteria described above on a 100-point system. A ‘Responsive Offeror’ means an Offeror <br />that conforms in all material respects with the requirements set forth in the Solicitation <br />Documents and all requirements of the Oregon Public Contracting Code and City of Eugene <br />Public Contracting Regulations. Non-responsive Offerors will be notified that they did not <br />meet the requirements and will be disqualified for further consideration. <br /> <br />Evaluation of all written proposal submittals by a committee representative of groups who <br />have an interest in this project will result in establishment of the Short List group from which <br />the final selection will be made. <br /> <br />B. USE OF SHORT LIST / NEGOTIATION: <br />At the conclusion of the rated criteria evaluation process of the written proposals and prior to <br />selection, the City shall continue the evaluation process with the three Responsive Offerors <br />who have the highest criteria ratings (the Short List). The City may expand or decrease the <br />Short List if, in the opinion of the Purchasing Manager, the number of proposals or the <br />quality of the proposals warrants an increase or decrease in the number of Responsive <br />Offerors on the Short List. The City may decide to forego evaluation of a Short List and <br />award the contract to the highest rated Offeror from evaluation of written proposals, subject <br />to satisfactory agreement as to preliminary design, budget and remaining unresolved <br />contract issues. <br /> <br />Evaluation of Short List. <br /> Evaluation of the Short List will be based on criteria developed <br />by the evaluation committee prior to the commencement of Short List evaluation. These <br />criteria and procedures for evaluation will be issued out as an addendum to the Offerors on <br />the Short List. Criteria used as evaluation methods may include interviews, modified design <br />plans, work samples, demonstrations, inspections, site visits, or other testing or <br />examinations. <br /> <br />Negotiation with Highest Ranked Proposal. <br /> The City’s evaluation team shall not exhibit <br />favoritism and will evaluate and rank the Short List Proposals using the methods described <br />above. The City will begin negotiations with the highest ranked Offeror. The City may only <br />negotiate an alternative term or condition submitted by a Short List Offeror if the alternative <br />term or condition is reasonably related to the term or condition that this RFP describes as <br />negotiable. <br /> <br /> The matters subject to negotiation shall be limited to the following: <br /> <br />1. Specifications, however, the City may not negotiate specifications less than those <br />stated as the minimum acceptable in this RFP or an addenda issued prior to the <br />solicitation closing date; <br />2. Price; <br />3. The manner in which the services are to be performed or the quality or type of <br />materials to be supplied; <br />4. Contract terms and provisions that the City would like to change. <br /> <br /> <br /> <br /> <br />