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I Neil, When I run my reporting tool, I show that although the Bethel sports field project (985462) is balanced out, there remains $586,242.16 encumbered by PO 2099100076. This means we can close out this PO and move the $586,242.16 within Fund 324. Based on your direction, the information from Craig .below, and my calculations :. Current 41 Invoice 9/11/09 $ 189,090.93 Less PO 2009100077 Balance -634.63 Less remaining FY10 F 10 rollover - 97,406.37 Balance remaining on Invoice $ 910649.93 Add'I expenses to be charged by 4J 41 per email below Balance remaining to be funded $132,,049.93 ...here is what I would recommend: Close PO 2009100076. We move $132,500 from the remaining funds – project 985462 (Bethel sports fields) into 4J sports fields – project 975232. This action will leave $454,192.00 you note below to transfer from ethel's sports field project 985462 back to a mother account or another account for future discussion by the management team. I would like t move the remaining $454,192.00 to a mother account until there i further discussion about where the funding should be placed. Do you or Johnny have a preference as to which mother account I move these funds to (natural area park acquisition or parks land acquisition)? Thanks for your direction. i will see that Heather pays the invoice and will do the journal entries to mare $$ after i hear back from you. Kris From: BJ R Lk ND Neil H -- Sent: Tuesday, October 13, 2009 10:14 A To: AAN DERU D Kris LSAT Sandi E Subject: F1I: Progress Billing for Spencer Butte & Jefferson Fields Kris—Here's what I heard back from Recreation Division. It does appear that the Bethel fields are done, and that they cane in well under budget. If these numbers match up with what you found, I think we're safe to move funds ($133,000) from "Synthetic Sports Fields – Bethel" (985462) to "'Synthetic Sports Fields -- 4J" (975232) to corer the current invoice and the expected remaining costs. My capital project reporting tool shows an encumbrance of $1.5M in the actual column for the Bethel project, so at some point I assume that will update to show the actual payments to date ($913,,757.84). After moving the $1331, there should still be a balance of $452,242, and 1 am thinking about where to put that balance. Neil From: SMITH Craig H Sent: Monday, October 12, 2009 5 :00 P Try: WORKLUND Neil H; LLOYD S heree A;. BATTA LIA Dave F Subject: RE: Progress B111ing for Spencer Butte &. Jefferson Fields Neil – this is what I have found, as of today. 5heree Lloyd looked on TOTS, Dave B contacted 4j, and I checked in with Tire Patrick who managed the contract before retiring. Active pay nts to date; Bethel - City has paid $913,757.84 for the 2 fields. This billing is complete.