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The City had identified $1,500,000 for this project. It carne in under budget. <br />4J — City has paid $2,335,263.58 for 2 fields. The billing is not complete. <br />The City had identified $2,500,000 (by Sarah M in April 09) for this project, to cover some over budget items. <br />Total paid to date for both projects = $3 <br />Total identified for both projects = $4 <br />Therefore, total remaining = $ 690 <br />FY10 appropriations: from TOTS - funds remaining <br />Bethel (955462) = $585,242.00 <br />4j (975232) = $ 98,041.00 <br />Total $684 <br />j = _ remaining charges: (4j has confirmed that this should "finish out the project ") <br />4j current invoice to be paid= $ 139 <br />4j additional costs for Madison /Cal Young= $ 41,000.00 (future billing) <br />Total remaining costs = $ 230 <br />Neil — So, if you are paying the last invoice ($189,090) from the 4j fund activity code only, it appears there is only $98,041 remaining, <br />which isn't enough. <br />If you combine the remaining Bethel fund activity code ($585,242), there is plenty money to pay off the 4j fields as well. <br />S , <br />From: 13JORKL.0 D Neil H <br />Sent: Tuesday, October 06, 2009 12:34 P 1 <br />To: LLOYD Sher a A, BATTA LIA Dave F <br />Cc: SMITH. Grata H <br />Subject: RE: Progress Billing for Spencer Buffo & Jefferson Fields <br />Sheree Dave —We have a couple of issues to work through before this invoice can be paid. The invoice amount is approximately <br />ately <br />$189K, which exceeds allocated bond funds by approximately $100K. . The invoice does not indicate that the work is complete, so <br />presumably additional invoicing will further increase this gap. The invoice does not reflect total City payments to date (it shows only <br />the most recent payment), so it's not clear whether District 4J staff is aware of the budget overrun. we need to have a clear <br />understanding of the current status of the project, and male sure that District 4J staff is aware of where the project stands budget- <br />wise. <br />We would also life an update on the status of the Bethel District synthetic sports fields project, and confirmation as to whether we <br />have received all invoices for that project. <br />Since the relationship with the School Districts has been in Recreation Division hands all along, we are looking to your staff to loop <br />into these questions. Please let me know if you would life to discuss any of this. <br />Also, i did confirm that we'll need copies of the invoices with signed approval by Recreation Division staff. <br />Let me know if there is anything else you need from us at this point. <br />Thanks, <br />Neil <br />From: BIORKLUND Neil H <br />Sent: Monday, October o, 2009 5:54 P <br />C <br />