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30. Agency shat{ present invoices for 10g ercent of actual casts incurred b A enc on be <br /> p Y g Y half <br /> of the Project directly to State's Liaison Person for review and a royal. Such invoices shat[ <br /> Pp <br /> identify the Project and Agreement number, and shall itemize and ex lain all ex erases fior <br /> p p <br /> wh[ch reimbursement is claimed. B~Ilmgs shall be presented for periods of not less than <br /> one-month duration, based on actual expenses to date. All billin s received from A enc <br /> , g :g Y <br /> must be approved by States LNa~son Person prior to payment. Agency's actual casts <br /> eligible for federalwaid or State participation shall be those allowable under the rovisions of <br /> p . <br /> Title 23 CFR Parts 1.11, 14a and 11D, Final billings shat[ be submitted to State for <br /> processing within three months from the end of each fundin hose as follows: 1 award <br /> . gp } <br /> date of a construction contract far preliminary engineering last pa ment for ~ri ht-of <br /> wa <br /> Y g Y <br /> acquisition and 3} third not~f~cat~on for canstruct~on. Partial billing progress payment} shall <br /> be submitted ~o State within three months from date that costs are incurred. Final b[llin s <br /> g <br /> submitted after the three months shall not be eligible for reimbursement. <br /> 31. The cost records and accounts per#ainin tv work covered b this A reement are to be ke t <br /> g Y g p <br /> available for inspection by representatives of State and FHWA fora eriod of three 3 <br /> P <br /> years following the date of final voucher to FHWA. Copes of such records and accounts <br /> shall be made available upon request. Far real roe and a ui ment the retention ~ , <br /> p p ~Y q p <br /> period starts from the date of disposition Title 49 CFR 18.42 . <br /> I <br /> 32. State shall request reimbursement, and Agency a rees to reimburse State for federal-aid <br /> . ~ g _ ~ <br /> funds distributed to Agency if any of the~following events occur: <br /> .a} Right of way acquisition ar actual construction of the facilit .for which <br /> ~ ~ . • . ~ ~ 3 <br /> preliminary engineering is undertaken is not started by the close of the tenth <br /> fiscal year following the fiscal year in which the federal-aid funds were <br /> authorized; <br /> b} Right of way acquisition is undertaken utilizin federal-aid funds and actual <br /> . g <br /> construction is not started by the close of the twentieth fiscal year following <br /> . the fiscal year in which the federal-aid funds were authorized for ri ht of wa <br /> g Y <br /> acquisition. <br /> c} Construction proceeds after the Project is determined to be ineli ible for <br /> <br /> . ~ g <br /> .federal-aid funding ~e.g., no environmental approval, lacking permits, or other <br /> reasons}. ~ <br /> 33. Agency shall .maintain ail Project documentation in keeping with State and FHWA standards <br /> and specifications: This shall include,. but is not limited to, Bail work records uanti <br /> .y ~ q tY <br /> documentation, material invoices and quality documentation, certificates of origin, process <br /> control records, test results, and inspection records to ensure that projects are cam feted in <br /> ~ . R ¦ <br /> conformance with approved plans and specifications. <br /> RAII~RC}ADS <br /> 34. Agency shall fo{low S#ate established policy and racedures when im acts occur on railroad <br /> p p <br /> . property. The policy and procedures are available throu h State's a ro riots Re ion <br /> g pp p g <br /> contactor State's Railroad Liaison. only those costs allowable under Title 23 CFR Part 646,' <br /> subpart B and Title Z3 CFR Part 140, subpart I, shall be included in the total Project costs; <br /> all other costs associated with railroad work will be at the sole expense of A enc , or <br /> g Y <br /> STDPRO-2006.doc ~ <br /> Rev, 7-3-~D06 <br /> <br />