GJN4492 2008_00202_ODOT - Laserfiche WebLink

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Any additional balance of the deposit, based an the actual bid must be received 't ' wi hin forty-fve X45} days of receipt of written notification b State of the final amount du Y e, unless the contract is canceled, Any unnecessary balance of a cash deposit, based on the actual bid, will be refunded within forty-five X45} days of recei t b State of the . , p Y Project sponsors written request. C. Pursuant to ORS 366.425, the advance de osit ma be in the form of P Y ~ }money deposited in the State Treasury fan option where a deposit is made in the Local Government Investment Poal, and an Irrevocable Limited .Power of Attorne is sent to . . Y the Highway FEnance OffNCe},, or 2} an Irrevocable Letter of Credit issued by a local bank in the name of State, or 3} cash. . D. Agency may satisfy all or part of an matchin funds re uirements b use of ' - ' Y g q y ~n kind contributions rather than cash when riot written a rova! has been iven b State. p pp g Y 25. If the estimated cost exceeds the total matched federal funds available A gency shall deposit its share of the required matching funds, plus ~ 44 percent of all ,costs in excess of E the total matched federal funds. A enc shall also a ~ 00 ercent of the cost of an g Y p Y p y item in which FHWA will not participate: If Agency has not re aid an non- artici atin cost P Y p p g .future allocations of federa! funds, or .allocations of State Hi hwa Trust Funds to that . g Y , Agency may be withheld to pay the non-partECEpating costs. If State approves processes, procedures, or contract administration outside the Local Agenc Guidelines that result in 3 . Y items bung declared non-partic~pat~ng, those items will not result in the withholding of Agency's future allocations of federal funds or the future allocations of State Highway Trust Funds. 26. Costs incurred by State and Agency for services erformed in connection with an has . p yp eaf the Project shall be charged to the Project, unless otherwise mutually agreed upon. . 2l. If Agency makes a written request for the cancellation of a federal-aid project; Agency shall ~ E bear 166 percent of all costs as of the date of cancellation. if State was the sole cause of I the cancellation, State shall bear 1 D6 percent of all costs incurred: If it is determined th t . a the cancellation was caused by third parties or circumstances be and the control of St t y aeor Agency, Agency shall bear all development costs, whether incurred by State or Agenc , Y either directly or through contract services, and State shat! bear an State adrninistr t' y a ive costs incurred. After settlement of payments, State shall deliver surveys, maps, Feld notes, and all other data to Agency, ~ ~ 1~ 28. Agency shall follow requirements of the Single Audit Act. The re uirements stated in the q Single Audit Act must ~be followed by those local governments and nonMprofit organizations . receiving $546,ao4 or more in federal funds. The Sin le Audit Act of 1984 PL 98-562 as . g amended by PL 104-~ 56, described in "oMB CIRCULAR NO. A-~ 33"', re uires Local . q governments and non-profit organ~zatEans to obtain an audit that includes internal controls and compliance with federal laws and regulations of all federall -funded ro rams in which Y Pg the local agency participates. The cost of this audit can be partially prorated to the federal . program. 29. Agency shall make additianal deposits, as needed, u on re uest from State. Re u p q q gists for additional deposits shall be accompanied by an itemized statement of expenditures and an . estimated cast to complete the Project. ~ . STDPR~-20D6.doc ~ Rev. 7-3-2006