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2.D.3 Review <br />Before each permit is issued, the applicant's plans are evaluated by the staff of the City <br />Engineer. Engineering Division personnel draft the location and size of all known City- <br />owned facilities, for which records are on file at the Engineering Division (e.g. storm and <br />sanitary sewers, telecommunications, curbs, etc.), on each set of the plans provided by the <br />permittee of the proposed facility. Engineering staff also evaluate the permittee's proposed <br />installation in relation to planned #uture City facility placements for conflicts with location <br />and grade. The Engineering Division personnel have the responsibility of reviewing <br />applications for completeness, determining if an associated erosion permit review is <br />required, and entering the permit information into the computer plan tracking program. <br />Engineering staff then route the application to the various reviewing divisions, ending at <br />the Maintenance Planning Section of the Maintenance Division. <br />if upon initial review of the application, the plans are found to be unclear, incomplete, or <br />inaccurate the application and plans will be returned to the applicant for correction and re- <br />submittal. <br />Personnel of the Maintenance Planning Section perform the final review. Utility lines are <br />evaluated for the construction #echniques proposed, their location and depth in the public <br />way, and proximity to existing and proposed city owned facilities. The objectives of this <br />evaluation are to determine conformance to rules and standards affecting work within the <br />public way, and to prevent or minimize interruption of services to the public due to a <br />permittee unknowingly excavating and damaging City infrastructure. <br />The Utility Inspector will make a field review of the area for the proposed work. Special <br />note will be made of any unusual or unique conditions observed in the field. Specific items <br />to note shall include: <br />Landscaping -Street and planting strip beautification is an area of great concern <br />to the Inspector. Any existing special landscaping will be documented. Upon <br />completion of the proposed work, the landscaping -shall be returned to a condition <br />as near as possible to that which existed before such work began. <br />Trees -Overhead work may conflict with a tree's branches, and underground work <br />with the tree's roots. Trees are a valuable City resource and every effort shall be <br />taken to avoid any damage to a tree. The Urban Forester shall be notified and <br />requested to comment whenever the proposed work zone falls within the critical root <br />zone of a street tree. Special conditions for tree protection and damage prevention <br />shall be noted on the permit application or associated plans. <br />Existing Utilities -Compare the drawings provided by Engineering Division <br />personnel to what can be visually located. Note any discrepancies and verify <br />locations prior to the issuance of the permit. Discrepancies shall be reported to the <br />' Engineering Division personnel who will make the necessary corrections to existing <br />records. <br />Utility & ftNV Permit Policy 11 02/09/98 <br />