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100 Conditions Precedent to a Disbursement: Prior to any disbursement for a Project, the Sponsor shall <br /> 101 provide a copy of all necessary federal, state and local permits required for the Project. If the Sponsor <br /> 102 requires the Project or a portion of the Project be awarded to a contractor, a copy of the contractor's <br /> 103 performance bond in the amount of the contract from a surety company authorized to do business in <br /> 104 Oregon is required to be submitted to the State. <br /> 105 Pro erg ss Reports: Once work has begun, Sponsor shall report to the State on work completed on a <br /> 106 quarterly basis as follows: <br /> 107 Period beginning January 1, ending March 31, report is due on Apri130. <br /> 108 Period beginning April 1, ending June 30, report is due July 31. <br /> 109 Period beginning July 1, ending September 30, report is due October 31. <br /> 110 Period beginning October 1, ending December 31, report is due January 31. <br /> 111 <br /> 112 A progress report giving an accounting of the work accomplished is also required whenever Project <br /> 113 reimbursements are requested. A copy of the progress report form to be used is attached. <br /> 114 <br /> 115 Equipment: A log showing usage is required for equipment purck~ased with RTP funds. A copy of <br /> 116 -the usage log will be submitted to the State with the quarterly progress reports. After the completion <br /> 117 of the project the equipment log shall be furnished annually, throughout the useful life of the <br /> 118 equipment. The State must be notified of any sale or disposal of equipment purchased under this <br /> 119 agreement. <br /> 120 <br /> 121 Conditions Precedent to Final Payment: Sponsor must submit a final report and final reimbursement <br /> 122 form within forty-five (45) days of the Project completion date or the expiration date of the ' <br /> 123 Agreement. The final report shall include full and final accounting of all expenditure and description <br /> 124 of the work accomplished. The State shall not be obligated to make a final payment to the Sponsor ' <br /> 125 until all documentation and required reports are received, including the ID number or vehicle <br /> 126 identification number of any equipment purchased by the Sponsor. A fmal inspection will be made by ' <br /> 127 the State and the State will make the fmal payment to the Sponsor within forty-five (4~) days of the <br /> 128 receipt of all reports, documents and the final inspection. <br /> 129 <br /> 130 Project Billing and Reimbursement: <br /> 131 <br /> 132 Project Sponsor may bill for reimbursable expenditures quarterly or at any time during the <br /> 133 Agreement period with proper documentation. To request reimbursement, Sponsor will complete the <br /> 134 Agency Billing Form, along with Progress Report Form, and send bath to: <br /> 135 <br /> <br /> 136 Oregon Parks and Recreation Department <br /> 137 Attn: Recreational Trails Grant Program Coordinator <br /> 138 725 Summer Street NE, Suite C <br /> 139 Salem, Oregon 97301 ' <br /> <br /> 140 ~ <br /> <br /> 141 The Agency Billing Form is attached with this Agreement. ! <br /> <br /> 142 <br /> <br /> 143 Partial reimbursements up to 75% of the grant amount may be billed to the State during the Project <br /> <br /> 144 period for work completed. The final 25% will be reimbursed after the Project is completed, full <br /> <br /> 145 documentation is received, and there is final approval and acceptance by the State. <br /> <br /> 146 <br /> <br /> 147 Partial reimbursements and quarterly reports shall contain a reasonable and accountable request. At <br /> <br /> 148 no time will the State reimburse for more than the maximum percentage allowed under this <br /> <br /> 149 Agreement. <br /> RTP Grant Program /Revised 7/05 Page 3 of 6 ' <br /> <br />