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i <br /> Replacement of the City ID card raises questions of how a prox card would function, and what <br /> ~ information should be placed on the card. Carol Pomes, Purchasing Manager, believes that the <br /> City ID card has lost importance as identification for staff making purchases. The widespread <br /> use of individualized City purchasing cards has reduced the need for City ID cards. A prox card <br /> j with a City logo, employee picture, name and City employee number would serve the same <br /> purpose as the current ID card. Linking the City logo with the employee's picture is the key <br /> element in using the prox card in conjunction with the individual purchasing card, as a second <br /> piece of picture identification, such as a driver's license, can link the picture on the prox card to a <br /> person's name. <br /> The current City ID is also used as the preferred form of identification for the LTD bus pass <br /> program, and is one of the main reasons that employees continue to obtain and use an ID card. <br /> <br /> i New bus passes are distributed to City employees annually, and must be displayed on a picture <br /> ID identifying the person as a City employee. Again, the bus pass could be placed on the front of <br /> a prox card, or even placed on the exterior sleeve holding the prox card. (For employees required <br /> to use a prox card while their bus pass is still on their City ID card, both cards could be placed in <br /> a single holder.) <br /> i <br /> There is an interest in limiting the information on a prox card to minimize the potential of <br /> compromising the card's use as an access control device. If too much information is placed on a <br /> card, it maybe easier for an unauthorized person to use the card to gain access to City facilities. <br /> One means of reducing this potential is in the design of the card itself. There would be no <br /> physical indication that the card has any use other than for identification. Also, it is not <br /> necessary to put a Department designation on the card. <br /> The protocol for use and format of data on prox cards need to be established. Prox cards may <br /> include either an employee's first name or complete name. Staff in some parts of the City <br /> ~ organization feel that having their name on a prox card that is visible to the public could <br /> compromise their personal privacy and safety. In other parts of the organization, having one's <br /> name readily visible is considered as a customer service benefit. While Carol Pomes would <br /> prefer to have a person's full name on a prox card if it is to be used in conjunction with a <br /> purchasing card, it may not be essential, as noted above. Including an employee's City employee <br /> number on the prox card would provide a means of identification, if needed. Finally, prox cards <br /> could have a name printed in a smaller font, that is less readable to a casual observer. <br /> ~i, <br /> With the prox card system being implemented by the City, the back of card can also have printed <br /> information. The back of the card could have an employee's full name, employee number and <br /> Department, with more limited information on the front of the card. <br /> 2. Implementation issues <br /> Carol Pomes indicates that about 80% to 90% of employees have ID cards, as obtaining a City ID <br /> card is not mandatory at this time. The transition to prox cards can take place over time, as the <br /> main goal is to reduce duplication of cards. New employees would receive prox cards as part of <br /> <br />