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i <br /> Central Services <br /> ~ Facility Management Division <br /> I <br /> City of Eugene <br /> 210 Cheshire Avenue <br /> MEMORANDUM Eugene, Oregon 97401 <br /> (541) 682-2690 <br /> (541) 682-6222 FAX <br /> <br /> i <br /> Date: June 20, 2002 <br /> To: City Manager and Executive Managers <br /> From: Glen Svendsen, Division Manager <br /> Subject: Policy direction on the use of access control proximity cards to replace the current <br /> City identification card <br /> Within the next year, a significant portion of City staff will likely be required to use access <br /> control proximity (or "prox") cards at their work sites. The Facility Board has approved moving <br /> ahead with access control projects at 2"d and Chambers, the PW Building and the Central <br /> building. Public Works is improving security at the Roosevelt yards with the installation of <br /> access gates that include both personnel and vehicle prox card access. When the new Main <br /> Library opens, both ASD and ISD staff will be issued prox cards, in addition to Library and <br /> LRCS Administration staff. Expanded security for City Hall is being discussed, and PW <br /> Wastewater has expressed interest in improving security and access control at the Treatment <br /> Plant. <br /> The decision to move ahead with installation of proximity-card controlled security access means <br /> that a significant portion of City employees will be required to have a prox card in addition to <br /> any other City identification that they may have. This has raised the question of whether or not <br /> .the prox card should replace the City identification card, and what information should be placed <br /> on the card. <br /> The Facility Board is recommending that the prox card replace the City identification card, and is <br /> requesting direction on the specific form of a city-wide prox card from the Executive Managers. <br /> 1. Background <br /> Given the significant proportion of City employees that will need prox cards at their work sites <br /> now or in the near future, it seems duplicative to be issuing both City ID cards and prox cards. <br /> The City would stop issuing or replacing City ID cards, and new employees would receive a prox <br /> card as part of their hiring process. Employees that need a City ID cards could use their existing <br /> cards during a transition period, but would be expected to switch to a prox card at the time they <br /> need access to a facility with prox-reader access controls, or by a specific future date if not <br /> located in a building requiring access control <br /> <br />