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Guidelines for Writing .Oral or Written Reprimands <br /> 1 <Put on letterhead> <br /> Date: <br /> To: <br /> From: Supervisor name and title <br /> II Subject: List level of discipline (Written or oral reprimand) ~ ~t;i i~'~c <br /> (Take out underlined. headings) r ~ ~ <br /> ~ Clearly state the allegation - be specific <br /> j It was reported that you had allegedly made very offensive and disrespectful comments about <br /> ~ your co-worker, X, while at work. <br /> Summary of investigation <br /> l spoke with 2 ofyour co-workers and you during this investigation. Employee A said that you <br /> ~ said and which was verified by employee B. When l questioned you about <br /> this allegation you initially denied ever making any disparaging remarks about or toward a co- <br /> workerand emphatically denied making the most offensive remark. However, when 1 provided <br /> you with a specific quote on a specific date and provided the name of a witness, you admitted <br /> that you had called a You did not remember making the offensive remark both <br /> co-workers say you made. <br /> Finding of facts and conclusion <br /> The testimony you provided differs from that of both witnesses. They both recalled the <br /> conversation clearly. Your testimony changed in the course of the investigation to the point <br /> where you admitted making one comment but not the most offensive one. I have no reason to <br /> doubt the testimony of the witnesses and you have shown that your memory of these incidents <br /> is cloudy, at best. Therefore, I am concluding that you more than likely made the comments <br /> as alleged. <br /> i <br /> State the rule(s) violated <br /> As you know, the City has a policy (Administrative Policy and Procedure Manual 3-114 Anti- <br /> HarassmenbAnti-Discrimination Policy Statement) that prohibits employees from creating a <br /> hostile work environment. You received a copy of this policy statement from City Manager Jim <br /> Johnson on February 15, 1999 via a-mail. The City also identifies in APPM 3-910 General <br /> Causes for Disciplinary Actions (g) - "offensive conduct toward the public or fellow employee <br /> or conduct unbecoming to a City employee" as a general cause for disciplinary action. I <br /> belie e <br /> v ou have violated both of these olicies. <br /> Y <br /> P <br /> Reference past record <br /> I have reviewed our e o <br /> rs nnel file and thou h ou have not been disci lined for similar <br /> Y P 9 Y P <br /> misconduct, it has been noted in your performance evaluations that you need to speak <br /> positively and to think before you speak. <br /> Identify the disciplinary action being taken and why <br /> The statements you made were inappropriate and disrespectful. Such behavior will not be <br /> tolerated at the City of Eugene. Because of the highly offensive nature ofyour remark, the fact <br /> that you were not initially forthcoming, and the fact that you have been counseled in the past <br /> about the need to be positive in your interactions with others, I have determined that a (written <br /> or oral) reprimand is warranted. <br /> 13 <br /> <br /> II ` <br /> <br />