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i <br /> Sample Letter of Proposed Discharge <br /> 'I This is a due process step. The discharge is the result of a progressive discipline process. <br /> confidential <br /> Date <br /> ~I <br /> Dear Mr. John Brown (Address) <br /> i <br /> Yesterday, March 17, you did not crnne fo~ work or notify me IIiat you <br /> (Factual allegation) would be unable to report to work on time. You arrived at <br /> approximately 10:00 am and your work schedule begins at 6:30 am. <br /> You stated that you had overslept. During the past three months, you <br /> i have received a verbal warning (November 12, 199, a written <br /> j reprimand (November 18, 19957, aone-day disciplinary suspension <br /> (December 27, 199, and athree-clay disciplinary suspension (January <br /> 17, 199t7 for tardiness, failure to provide notification that you would be <br /> unable to report to work on time, faihrre to report as soon as possible <br /> before or at the beginning of your scheduled shift when you are sick, <br /> and leaving work station without authorization. <br /> <br /> i <br /> ~ As you are aware, the departmental work rules and City policy require <br /> {Cite rules violated) that you notify your supervisor if you cannot report to work before your <br /> work shift begins. You have been counseled and warned about the <br /> necessity for having an effective alarm clock. <br /> This recent incident and the other related incidences for which you have <br /> (Sanction proposed). been disciplined all lead me to propose that your employment with the <br /> City of Eugene be terminated. <br /> You have the right to respond, either orally or in writing, to these <br /> (Right to respond) charges by (ti.*ne, date). If you wish to make an oral presentation of <br /> your position prior to the final decision in your case, you may do so at <br /> (time, date, place). <br /> (Establish effective date) I will notify you in writing of my final decision based on your response. <br /> If you do not respond, I will conclude that you intend for me to decide <br /> the matter based upon the information I have now. Unless withdrawn, <br /> amended, or otherwise modified, the discharge will be effective (date). <br /> Sincerely, <br /> Supervisor signature Employee signature <br /> (acknowledges receipt only) <br /> cc: HRRS personnel file & Department personnel file <br /> Supervisor's Guide January, 1996 <br /> Employee Relations Page 14 <br /> <br />