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V <br /> - Agenda: The meeting. agendas will have a regular format as follows: <br /> . 1. Review Agenda. <br /> 2. Review Parking Lot Issues. <br /> 3. Work on Current Work Plan Items <br /> 4. Propose Next Agenda <br /> Items for the next agenda will be discussed at the end of each meeting, and agenda <br /> j items may be added at the beginning of each meeting. <br /> - Co-Chairs. The Committee will have two Co-Chairs with the following shared <br /> ~ responsibilities: <br /> <br /> 'I <br /> 1. The Chairs guide the group through the agenda at the meeting, if there is no <br /> facilitator. Co-Chairs take turns convening the meetings. <br /> 2. The Chairs may be asked to represent the group to others. <br /> 3. The Chairs track whether the work plan of the. group is being accomplished. <br /> 4. The Chairs send a-mails from- the group. <br /> 5. The Chairs make sure people not at the meetings get information from the <br /> meetings. <br /> 6. The Chairs may delegate to other group members. <br /> Team members may go to either of the Co-Chairs for information. <br /> - In the short-term, the group will have a facilitator to guide the group through task. <br /> I. (accomplishing agenda items) and maintenance (encouraging participation, <br /> observing process) functions. The Co-Chairs will handle administrative issues until <br /> the group develops its work plan and knows where it is headed. Then the Co-Chairs <br /> will take on the role of facilitating the meetings. Co-Chairs as of May 28, 2003 are <br /> Eric Johnson and Mary Beth Perkins. <br /> Decision-Making Ground Rules <br /> - Our decision-making process ensures that everyone has a turn to talk or pass (any <br /> decision). We will express our.objections if we have them. We will make sure <br /> everyone has expressed their objections and that they are fully discussed. After <br /> reasonable discussion, we will agree to move on for the good of the group and <br /> according to the impact of the decision. <br /> - Decisions that don't impact people outside the Committee may be decided by <br /> majority vote (after everyone has a tum to talk or pass). Decisions that do impact <br /> people outside the Committee will need everyone's agreement (100% consensus),. <br /> which means that, though some people may pass when their turn comes to speak, <br /> they will support the decision of the Committee. <br /> - If anyone is absent from the meeting where a decision is made that impacts others, <br /> the Committee will ensure the absentee's comfort with the decision, or table the <br /> decision to the next meeting. <br /> - We will not move ahead with a decision without the Division Managers' support.. <br /> - The chair can decide to move a decision to a later meeting to allow time to think or <br /> get more information. <br /> - Once a decision is made, we will all support the Committee's decision, especially to <br /> those not on the Committee. <br /> 2 <br /> <br />