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~. ~ Staff ad hoc meetin~s with co-chairs o Finalize and coordinate agenda packet materials o Prepare and conduct meeting mailinas o Provide notice of public meetinas to media, in accordance with OreQon open meetin~s law y ~ y • Provide minutes m Maintain record keeping and filing • Process correspondence • Support publication and printing Products: • 12 Council agendas and materials • 12 minutes '~ • Correspondence file B. FISCAL MANAGE~NT • Fiscal rriana~ement for McKenzie Watershed Council activities involves tracking multiple fundina_sources, bud~eting, and reporting program progress to funding or~anizations. Other tasks include providing assistance to Council partners in making grant applications to potential ~ ' fundine or~anizations. Tasks: • Securing agreements for the allocation of funds from or~anizations to Cascade Pacific ~ Reporting Council and Action Plan implementation activities to the fundina organizations -~ • Creatin~ budaets for Council activities and providin~ the council with timely budget updates Products: . • Bud~et for onaoinQ operations e Periodic bud~et updates for council review • Completed a~reements with fundinQ or~anizations C. PROJECT MANAGEMENT AND COOR.DINATION ~ ` This item includes project management of this contract as well as tasks associated with fulfilline the role of overall coordinator of the McKenzie Watershed Council proaram. This work involves providinQ oversiaht to coordinate the entire Council work proaram, developina work plans for the action plans, and providing a unifyin~ direction for the ~vhole proaram to assure consistency in approach and adherence with the adopted work programs for the implementation of the action plans. ' Tasks: ~ w'ork proQram development and monitorina • Actina as a liaison between other professional staff and the Council ~