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Contract Amendments Contract amendments are needed at this time to continue with the work plan. Brown and Caldwell, LCOG, and Branch Engineering are each seeking approval of contract amendments to proceed. In recognition of the additional information related to the projects feasibility expected for the August work session, the authorizations being requested at this time have been scaled back to get us through the next two months. The council should antici at e additi p onal task orders or wor k authoriz ations will be requested coincident with the August meeting. Those requests will be focused on a longer time frame of a six to twelve month period. Brown And Caldwell -The Master Services Agreement between Coburg and Brown and Caldwell currently authorizes work through the preliminary design phase of the project. With completion of the Preliminary Design Report, most of the current contract scope has been completed. Remaining work primarily consists of geotechnical investigations, s - urve ri ht-of w a ac uisition Y g and envi Y q ronmental assessment as required by funding agencies. A contract amendment will be needed to authorize detailed design. Amendment number 6 has been prepared to cover value engineering and detailed design for the wastewater collection system. Lane Council Of Governments -Amendment #2 to the Intergovernmental Agreement for the Coburg United Front has been prepared. LCOG will continue to provide assistance to the City in securing adequate funding for the project. New tasks included in this amendment will: • Assist further in the establishment of a Local Improvement District, • .Review the Urban Renewal District for updated development assumptions, revenue projections, and the analysis and recommendation for potential boundary adjustments, • Further assist in the pursuit of federal financial support, • Refine the overall financial model for the project. Branch Engineerinq - A task order for Branch Engineering's contract for City Engineer Services has been prepared to assist the City with the project management activities of the sewer project. The DEQ has approved funding for the involvement of the city engineer in the project. Activities included in the task order include: • Prepare agendas, notices, and notes for the project team meetings, • Prepare and update master project task list, schedule, and assignments, • Provide project cost tracking, reporting, and administrative services, • Participate in value engineering and design review activities, • Prepare project status reports. CITY COUNCIL POLICY & ACTIONS The City Council will be faced with a variety of actions necessary to the completion of the project. The master task list has been subdivided into seven categories. The second grouping charts the council involvement necessary to keep the project advancing. The immediate action request is for approval of the work order amendments discussed above. Then on the 17t'' of August the work session will be focused on informing the City of Coburg Sewer Status Report Page 2 of 5 7/1/2004 _