GJN3890 Pacific Water Resources Contract PA

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Lower Amazon Floodplain Mapping Project Page 2 . Pacific Water Resources, Inc. 6/16/04 TASK 1. MAPPING ACTIVITY STATEMENT (MAS) to This task involves the review of a MAS prepared by FEMA or its representative. The work activities covered by the MAS include: field surveys and reconnaissance, topographic data development, hydrologic analyses, hydraulic analyses, floodplain mapping, base map acquisition and preparation, DFIRM production, preliminary DFIRM and FIS report distribution, post-preliminary processing and independent QA/QC review of topographic data, hydrologic analyses, hydraulic analyses and floodplain mapping. The MAS spells out which Mapping Partner (e.g. City, PWR and MBJ) will complete which activity. PWR's work activities outlined in this scope of work should be incorporated into the MAS. Review the Mapping Activity Statement. PWR will conduct a review of the draft MAS prepared by FEMA or its representative. The purpose of the review is to ensure that PWR and the City of Eugene's responsibilities in the preparation of the Lower~Amazon Floodplain Mapping project are those that each partner has actually agreed to complete. PWR will submit review comments via a-mail to the City's project manager and FEMA's project officer. Deliverables: • E-mail Addressing Review Comments on the Draft Mapping Activity Statement TASK 2. PROJECT MANAGEMENT AND COORDINATION This task includes project management and coordination activities for the project. QA/QC actions are included in the respective project tasks, where they rightfully belong. PWR employs innovative modeling strategies that incorporate the QA/QC process as an essential and integral part of our work. Kickoff Meeting with the City. Following the preparation of the draft MAS and its review by PWR and the City's review of that document, PWR will meet with the City to kickoff the project. This meeting will , establish lines of effective communication, and ensure that PWR and City staffworking on the project understand the obligations, performance standards and schedule for completion of the work. The meeting will identify milestone dates for the various FEMA submittals and associated MBJ reviews. (The first submittal will be topographic data and base mapping (see Task 4). The City's primary responsibility for that submittal will be to provide the required data plus FEMA certifications in the specified format to PWR.) Any remaining information or data needed by PWR will be identified or obtained at the kickoff meeting. Monthly Progress Reports. PWR will submit brief monthly project status reports with invoices to the City in a timely manner. These will document percent complete and amount billed currently and to-date by task. Issues affecting task completion or needing resolution will be identified. Project Management and Coordination. PWR will be available for and responsive to communications with the City, FEMA and MBJ. PWR will maintain relevant electronic files and a Project Management Notebook of project-related correspondence, a-mail, meeting minutes, and Quality Control /Quality Assurance activities. Deliverables: • Preparation for, attendance at, and documentation of decisions reached at the kickoff meeting with the City • Brief monthly project status reports with invoices TASK 3. FIELD RECONNAISSANCE This task involves field reconnaissance by key PWR staff of both the Lower Amawn study area and previously unmodeled drainage areas, shown in Figure 2. No additional detailed field survey data is anticipated at this point in time. If a need for additional field survey data is identified, it is assumed that the City's survey department will collect the data based on direction from PWR. It is anticipated that the field