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- Agency- Level 2 Award SummaryPage 15 of 33 <br /> <br />- Level 3 - Region <br /> <br /> <br />- Level 4 - Division <br /> <br />- Level 5 - Misc <br /> <br />- Level 6 - Misc <br /> <br />- Level 7 - Misc <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />4.2.3 Electronic reports shall be accessible twenty-four (24) hours per day, every day of <br /> <br />the year. Unless specifically requested otherwise by State or individual Participants, all <br /> <br />paper reports are to be received on a monthly basis, mailed within five (5) days of the end <br /> <br />of billing cycle. <br /> <br /> <br />Contractor shall offer the following reporting options: <br /> <br />- Invoice Report <br /> <br />- Exception Report <br /> <br />- Vehicle Report <br /> <br />- Driver Report <br /> <br />- Product Purchase Summary <br /> <br />- Service Station Activity Report <br /> <br />- Expense Summary by Business Unit <br /> <br />- Expense Summary by Month/Year <br /> <br />- Tax Exemption Report <br /> <br />- Electronic Reports <br /> <br />- Discount Report <br /> <br /> <br />The Voyager Fleet Commander Online system must be available 24/7 to all Participants (minus <br /> <br />minimal scheduled downtime required for upgrades and maintenance). The monthly transaction <br /> <br />information can be pulled from the online system for the entire account or by organization <br /> <br />structure. Participants shall also define the column appearance, naming, sort order, and <br /> <br />date range. <br /> <br /> <br />The paper invoice report that is mailed is also available online and can be downloaded and <br /> <br />printed the day after the billing cycle ends. Also, this report can be scheduled and <br /> <br />delivered on a daily, weekly, or monthly basis; these reports can also be established and <br /> <br />shared with other Participant users that have access. <br /> <br /> <br /> <br />4.2.4 Management reports must include the following information: <br /> <br /> <br />A. VEHICLE REPORT <br /> <br />Fuel transactions shall be separated from non-fuel transactions, with the following fields <br /> <br />available: <br /> <br /> <br />Header Information <br /> <br />* Vehicle Description (year, make/model) * Participant Identifier <br /> <br />* License Number * Account Number <br /> <br />* Odometer Reading (beginning and ending of period) <br /> <br />* Closing Date * Miles Driven <br /> <br /> <br /> <br /> <br />Transaction Detail <br /> <br />* Vendor Location <br /> <br />* Date, Time of Purchase * Unit or Gallons <br /> <br />* Transaction Number * Cost per Unit <br /> <br />* Card ID * Transaction Amount <br /> <br />* Driver Name * Cost per Mile <br /> <br />* Odometer Reading * Miles per Gallon <br /> <br />* Product/Grade of Product * Exception Code <br /> <br />* Discounts * State or Federal Taxes <br /> <br /> <br />B. DRIVER REPORT <br /> <br />Fuel transactions shall be separated from non-fuel transactions, with the following fields <br /> <br />available: <br /> <br /> <br />Header Information <br />https://orpin.oregon.gov/open.dll/showDocSummary?sessionID=1921160&disID=985529&docTy...6/10/2008 <br /> <br />