New Search
Award SummaryPage 12 of 33 <br /># All vehicle cards can be established in a database for reporting purposes. <br /> <br />- If the PIN is a driver ID, it is checked against a list of valid driver ID's. <br /> <br />- If the PIN is a unique number for that card, it is checked against the valid PIN <br /> <br />set-up for that card. <br /> <br />- PIN numbers and IDs must be numeric numbers (no alpha) and either 4, 5 or 6 <br /> <br />digits in length. <br /> <br /> <br /> <br /> <br />2.0 Use of the Cards <br /> <br /> <br />2.1 Cards may be used for the purchase of the following products and services; <br /> <br />Standard and alternative fuels <br /> <br />Fluids, such as motor oil, windshield washer fluid, and coolant <br /> <br />Replacement of wiper blades <br /> <br />Emergency towing and storage <br /> <br />Emergency flat tire repair <br /> <br />Lube, oil and filter services and regular scheduled maintenance services <br /> <br /> <br />2.2 Within thirty (30) days after the Effective Date of the Price Agreement, Contractor <br /> <br />shall provide a list of fuel and non-fuel suppliers that accept Cards in Oregon and <br /> <br />throughout the Western States and Canada. Contractor shall keep this list updated and <br /> <br />available online throughout the entire term of this Price Agreement. <br /> <br /> <br />Contractor also offers the TeleTrans program to merchants who do not accept the <br /> <br />Voyager card electronically, but are requested to service a vehicle in need of a repair as <br /> <br />determined by the Participant. The TeleTrans program is a paperless processing system <br /> <br />provided to merchants in order to begin accepting the card immediately. Contractor shall <br /> <br />convert the TeleTrans payment into an electronic level III transaction and generate a <br /> <br />settlement back to the merchant. The Participant can authorize the merchant to contact the <br /> <br />Contractor to become a TeleTrans accepting merchant. The TeleTrans representative will <br /> <br />enter the transaction detail, confirm the invoice, and provide an approval code to the <br /> <br />merchant. The TeleTrans transaction detail will be downloaded into Fleet Commander and <br /> <br />appear on the Participants next billing statement. The Contractor shall pay the merchant <br /> <br />via check or ACH within 7 business days. <br /> <br /> <br />The TeleTrans number is (866) 842-5608. <br /> <br /> <br /> <br />2.3 Contractor shall implement controls to insure that Cards shall not be used for cash <br /> <br />advances from banks or automated teller machines. <br /> <br /> <br />2.4 Contractor shall provide immediate override capabilities to Participant's Authorized <br /> <br />Officer(s) to authorize specific transactions that may otherwise be prohibited. <br /> <br />Authorization controls shall be set for each Participant fleet credit card accounts as <br /> <br />indicated below by the Participant Authorized Officer at the time of account setup: <br /> <br /> <br />A. Transactions per day: A daily transaction limit restricts the number of transactions <br /> <br />allowed on a daily basis. The number of daily transactions on each card is rolled to zero <br /> <br />at midnight each day. If a transaction is declined due to reaching the limit, Contractor <br /> <br />shall allow immediate override capabilities with the approval for the Participants <br /> <br />Authorized Officer. <br /> <br /> <br />Contractor shall provide each card with either a hard or soft limit. The hard limit <br /> <br />indicates that the Contractor shall not authorize a sale that has exceeded that limit, but <br /> <br />can override a transaction with the Participants Authorized Officer approval only. A soft <br /> <br />limit indicates one additional transaction above the exceeded limit will be allowed, and <br /> <br />the driver will be referred to the Participants Authorized Officer for assistance on <br /> <br />raising the card limit. <br /> <br /> <br />B. Default for fuel purchases only: Contractor can restrict purchases of any commodity and <br /> <br />services other than fuel. This restriction can be set at the card level or at the account <br /> <br />level. The Participant can set the controls at the individual or account level based upon <br /> <br />the unique spending needs. <br /> <br /> <br />Contractor shall provide written or electronic confirmation of any account management <br /> <br />change or account override transactions within 24 hours of the occurrence. <br /> <br /> <br /> <br />3.0 Card Requirements <br /> <br /> <br />3.1 The Contractor shall be responsible for overall Card design and embossing. Participants <br /> <br />shall have the option of choosing either a standard or customized design or a combination <br />https://orpin.oregon.gov/open.dll/showDocSummary?sessionID=1921160&disID=985529&docTy...6/10/2008 <br /> <br />