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04/27/2000 THU 17:18 FAX 541 687 3666 4J TRANSPORTATION fI 001 /on <br /> Fax Memorandum <br /> To: Chris Andersen <br /> From: Bill Hirsh <br /> Subject: Toilets for YSP <br /> Date: 4/27/00 <br /> We will be proceeding to have the extra toilets designed, and then will solicit a change request <br /> quote from the contractor. It is my expectation that if the price we are quoted is in the range of <br /> the numbers we have been considering ($80,000 for the work, and $10,000 for the design and <br /> construction administration), we will proceed with the work as described below. <br /> At our February meeting of the Policy Committee, George Russell and I left the meeting with an <br /> understanding that the toilet addition would be the first add -back priority on the YSP side, if <br /> sufficient contingency were available on the YSP side. You apparently left the February <br /> meeting with a different understanding. <br /> The toilet addition is a very valuable to the project; if it goes in at all, it must go in now; and <br /> even with as large a deduction to the contingency as $90,000 (it could be less), there still could <br /> be contingency left on the YSP side of the project at the end of construction. <br /> As a result, it makes sense to proceed to do the work now (if it is within or close to our estimate) <br /> and address a potential overage to the YSP contingency in the future, only if there is indeed a <br /> problem. As mentioned above, there may be no problem. <br /> On the other hand, if the need for changes for the YSP existing scope exceeds the remaining <br /> YSP contingency, we will reconvene the Policy Committee and see what we all want to do about <br /> it. Solutions then might include the City putting more money into theproject up to the amount <br /> of the overage, but not more than the cost of the extra toilet work, or, the use of fields <br /> contingency toward the overage. The former is obviously a less attractive solution to the City, <br /> and the latter would be a less attractive to the District athletic people who are struggling to fund <br /> sufficient money for the bleachers. We do have a reasonable shot at never having to have this <br /> conversation; hence the willingness to move forward with the change now. <br /> 1 also have a request. In the future, if you have a request or concern pertaining to the <br /> management of the design/construction, would you first call me to discuss it. <br />