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purpose artificial fields will require the review and approval of the User Committee. <br /> The User Committee will determine how scheduling is to occur during the times <br /> reserved for community use. <br /> (2) The matrix included in Appendix A was developed using existing <br /> requirements of the Oregon School Activities Association (OSAA) and Kidsports. City <br /> and District reserve the right to renegotiate the actual times of District and community <br /> use if there are changes in these requirements. The intent of the parties is to maintain <br /> the amount of time reserved for the community and District. <br /> 5.2 Other Athletic Fields. Use of other athletic fields in the Youth Sports <br /> Parks will be determined by the User Committee, except that they will be scheduled and <br /> used during instructional days in a manner that is compatible with District instructional <br /> needs. <br /> 5.3 Long - Range Change in Usage. Any proposed long -range change to <br /> usage or policies governing usage will require approval by City and District after <br /> consultation with the User Committee. <br /> 5.4 User Committee. While City and District are responsible for the joint <br /> management of the fields and youth sports parks, they will form, and maintain, a User <br /> Committee to direct the scheduling and use of the fields and youth sports parks. The <br /> User Committee's operations and decisions will be consistent with this Agreement and <br /> the provisions specified below: <br /> (1) The User Committee shall be appointed jointly by the City Manager and <br /> Superintendent of Schools. <br /> (2) The User Committee which will not have more than twelve (12) members <br /> will consist of an equal number of District and City representatives and at least one <br /> representative each from Kidsports and one other major community user, to be selected <br /> by each respective organization. <br /> (3) The User Committee will meet regularly but no less than once per year. <br /> (4) The User Committee will initially make decisions by consensus. After <br /> one year of operation, the User Committee may, by consensus, decide upon another <br /> form of decision making. In absence of a consensus, committee may operate with a 3/4- <br /> majority vote. <br /> (5) The User Committee will determine criteria for field use agreements, <br /> recommend changes to fee structures, annually review the percentage of use by City and <br /> District and community groups to evaluate compliance with the terms of this agreement, <br /> and review and recommend policy regarding advertising and site supervision. <br /> Draft Intergovernmental Agreement: Joint Use And Development of Youth Sports Parks and Athletic Fields <br /> September 10, 1999 <br /> Page 3 of 10 <br />