4J Stadium. June - September 1999

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Reports and Recommendations, June 16, 1999 Page 10 services receipts may be delayed. Oregon law allows loans to be made from one fund to another, so long as loans are repaid no later than the end of the ensuing year. The superintendent recommends adoption of the resolution, which was included in your June 1 packet, authorizing the district to utilize interfund borrowing during the 1999 -2000 school year. d. Designate School Depositories for Fiscal Year 1999 -2000 It is necessary for the Board of Directors to designate depositories for the 1999- 2000 fiscal year. A copy of the resolution, which includes a list of the depositories, was included in your June 1 packet. The superintendent recommends adoption of the resolution designating depositories for School District 4J, effective July 1, 1999 through June 30, 2000. e. Appoint Legal Counsel and Auditor for Fiscal Year 1999 -2000 General legal services are being provided for the district by Joe Richards of the law firm Luvaas, Cobb, Richards, & Fraser, and auditing services are being provided by Grove, Mueller, Hall, and Swank. We continue to be satisfied with the services we receive from both firms. The superintendent recommends that Joe Richards be retained as legal counsel for the 1999 -2000 fiscal year. The superintendent further recommends that Grove, Mueller, Hall, and Swank be appointed to conduct the 1998 -99 annual audit, as required by Oregon Statute. 4. Award Contract for Roofing and Seismic Improvements at Seven Schools Bids for roofing and seismic projects at seven schools were opened on May 27, 1999: Howard, Santa Clara, Willakenzie, Willagillespie, North, Gilham and Spring Creek. The construction budget was established at $800,000. Four firms submitted bids as follows: FIRM BID AMOUNT Pacific Tech Construction $668,798 Morris P. Kielty $696,047 McKenzie Commercial Contractors $603,800 Preferred Construction $646,758 The low bidder, McKenzie Commercial Contractors, has requested that it be allowed to withdraw its bid pursuant to Oregon Attorney General's Model Public Contract Rules, Division 30, section 137 - 030- 0075(2d) which states; "An Agency may permit an Offeror to withdraw an Offer based on other errors only if Offeror shows by clear and convincing evidence: (i) the nature of the error, and (ii) that the error is not a judgment error, minor informality or clerical error." McKenzie Contractors has shown to our satisfaction that they made a substantial error in its bid by failing to include a sizable quantity of sheathing.