4J Stadium. June - September 1999

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Reports and Recommendations, June 16, 1999 Page 11 The superintendent recommends that the low bidder, McKenzie Commercial Contractors be allowed to withdraw its offer, and that the contract for the seismic and roofing projects at seven schools be awarded to Preferred Construction, Inc. for the lowest responsive bid of $646,758. 5. Award Contract for Roofing and Seismic Improvements at Ten Schools Bids will be opened on June 15,1999 for roofing and seismic projects at South Eugene, Dunn, Spencer Butte, Roosevelt, Harris, Churchill, Bailey Hill, Twin Oaks, Fox Hollow, and Crest Drive. We anticipate that the bids for these projects will range from between $1.75 and $2 million, which requires board action. Bid results and budget information will be provided at the June 16, 1999 school board meeting. The superintendent recommends award of a contract for the roofing and seismic improvements at the ten schools to the lowest responsive bidder. 6. Ratify Capital Improvement Project Contract Awards School Board Policy 6710.2, Capital Improvement Contracts Financed by Bond Levy Funds, delegates authority to the superintendent or designee to award General Obligation Bond funded capital improvement contracts of $500,000 or less, subject to ratification by the school board. Included in your packet is a memoran- dum and report from Bill Hirsh, Director of Facilities Management and Transpor- tation, which summarizes the awards that have been made since the last report. The superintendent recommends ratification of the capital improvement contract awards specified in the memorandum from Bill Hirsh. 7. Adopt Resolution Reestablishing the Equipment Reserve Fund As allowed by ORS 294.525(1), the board established an equipment reserve fund in 1990 -91. Oregon statute requires that the board determine whether to continue a reserve fund on the 10th anniversary of its creation. The equipment and reserve fund allows schools and departments to accumulate funds to purchase equipment that they might not be able to purchase within the limits of their annual budgets. It also allows the district to accumulate funds to replace vehicles. Staff believes it is in the best interest of the school district to continue this reserve fund. The superintendent recommends adoption of the resolution (included in the packet) reestablishing the equipment reserve fund. 8. Adopt Resolution No. 7, Authorizing the Transfer of Funds Due to the changing needs of the district since the adoption of the 1998 -99 budget, it is necessary to make the following transfer of funds: