4J Stadium. June - September 1999

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EUGENE Public Works Maintenance Division City of Eugene MEMORANDUM 1820 Roosevelt Boulevard Eugene, Oregon 97402 (541) 682 -4800 (541) 682 -4882 FAX Date: June 29, 1999 To: Christine Andersen, Director of Public Works Jeff Lankston, Public Works Maintenance Director From: Tim Rhay, Parks Maintenance Manager Subject: Geographic Division of Maintenance Responsibility @ Youth Sports Park Sites The idea of geographic division of maintenance responsibility at youth sports park sites may be more reasonable and practical than first thought. In fact, some geographic division of maintenance responsibility currently exists at four of the five sites identified for stadium or youth sports park development. The largest of these is South Eugene High School. The attached map shows the large adjacent parcel of City park land directly abutting SEHS athletic facilities. Further, the High School has historically used our north softball field at the 24 & Amazon facility for their girl's softball program. This is an existing example of 4J student athletic programing on a site maintained by City staff using City policy, methods, etc. It would seem, then, that such an arrangement is acceptable. (District 4J staff mows this site under the coordinated mowing agreement, but City staff does all other maintenance.) The proposed Sheldon site is immediately adjacent to the City's Sheldon Community Center and Pool. City staff maintain the grounds adjacent to these buildings and their parking lot planters, which directly abut School District facilities. Students use the pool frequently, if not daily. Again, apparently this is an acceptable arrangement to the District staff and School Board. At Sheldon, I would propose expanding the existing geographic division so that the School District retained control and maintenance responsibility of varsity athletic facilities while City staff cared for community -use elements of the Youth Sports Park. The attached map delineates this proposal. At Churchill, once again, City staff are currently maintaining the tennis courts. Our meadowlands mowing crews also have done some slope mowing under contract with the District. These activities, again, seem to meet the approval of District staff and the Board. I would propose a similar division of responsibility to that at Sheldon, as shown on the attached map. Even at the Cal Young site their is current City maintenance activity associated with the adjacent storm channel. District staff is aware of this as well. At Cal Young, again, I would propose City maintenance of community- directed facilities as well as the soccer fields, giving us the largest portion of the maintenance responsibility, while leaving those facilities closest to the school under their control and responsibility. (See map.)