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HIGGINS Teri L <br /> From: LANKSTON Jeff <br /> Sent: Wednesday, November 29, 2000 6:38 AM <br /> To: JOHNSON Jim R; HIGGINS Teri L <br /> Subject: RE: Policy Committee meeting <br /> Teri, <br /> Would you please get Jim and myself the current contingency numbers for the YSP project. <br /> Jeff Lankston <br /> x4813 <br /> Original Message <br /> From: JOHNSON Jim R <br /> Sent: Tuesday, November 28, 2000 5:13 PM <br /> To: LANKSTON Jeff <br /> Subject: FW: Policy Committee meeting <br /> Jeff: #1 below mentions that there is contingency money remaining on parks components. Do you happen to know <br /> the amount? Jim <br /> Original Message <br /> From: Bill Hirsh [mailto:hirsh @4j.lane.edu] <br /> Sent: Tuesday, November 28, 2000 2:56 PM <br /> To: russell_g @4j.lane.edu; jim.r.johnson @ci.eugene.or.us; jef£lankston @ci.eugene.or.us <br /> Cc: piercy @4j.lane.edu <br /> Subject: Policy Committee meeting <br /> This is to confirm that we are meeting at 4 PM on Thursday, 11/30, at Jim's office. <br /> The items we have to discuss at this time (there may be more), include: <br /> 1. Allocation of remaining unused construction contingency. The project is completing under <br /> budget. There is contingency left on what we have called the "parks" component and "fields" <br /> component. My guess is that we all would agree that the remaining parks contingency is available <br /> to the City for whatever they choose (e.g., to add additional components to the Parks, to spend <br /> elsewhere, etc.). We do need to discuss the fields contingency. <br /> Here is a brief summary of my understanding of the issue: <br /> a. The IGA calls for approx. $2,350,000 of the City's $4 million to be spent on Parks. (In all of my <br /> conversations, whether it was with the City Council, School Board, Field of Dreams group, etc., I <br /> recall that we agreed that at least $2,350,000 would go into Parks). <br /> b. To manage the project as efficiently as possible, Teri Higgins (the City's project manager <br /> assigned to the District) and I agreed to allocate costs for the work in percentages based on our <br /> best guess at City vs. District participation. For example, if the City were to be investing <br /> $1,650,000 in fields /lights, that would represent approximately 28% (I may have the number a <br /> little off) of the total cost of the fields /lights. The construction contingency for fields /lights was <br /> established at 28% (or whatever the right percentage is) of City funds. (There is no IGA or project <br /> 1 <br />