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4. Secretary. The Secretary shall be responsible for: <br /> a. Keeping the minutes of the proceedings of all meetings. <br /> b. Compiling an official record of the activities of Emerald Valley BMX for <br /> the year. <br /> c. Reporting recommendations and actions of the Executive Board along <br /> with the minutes. <br /> d. Filing all documents and essential correspondence. <br /> e. Maintaining one set of keys to the safe deposit box. <br /> f. Conducting correspondence of the corporation as requested. <br /> g. Advising the Track Operator on matters relating to the by -Iaws. <br /> h. Act as Chairperson of Election Committee. <br /> i. Maintaining adequate Property Insurance <br /> j. Performing such other duties as may be assigned by the Executive Board. <br /> 5. Treasurer. The Treasurer shall be responsible for: <br /> a. Receiving funds and issuing receipts. <br /> b. Making disbursements as authorized by the Executive Board and /or <br /> majority membership vote. <br /> c. Keeping accurate records of all funds. <br /> d. Submitting the checkbook to another Executive Board Member for an <br /> informal inspection on a bi- monthly basis. Any interested member may <br /> sit in on this informal inspection. <br /> e. Presenting an itemized statement of receipts and disbursements for each <br /> meeting. <br /> f. Submitting books and financial statement for audit at the close of the <br /> fiscal year and /or at the request of the Executive Board. <br /> g. Advising the Track Operator on matters pertaining to fiscal policy. <br /> h. Acting as liaison with vendors. <br /> i. Coordinating fund raising activities. <br /> j. Sending sanction fee and TORF Sheets in after each race. <br /> k. Performing such other duties as may be assigned by the Executive <br /> Board. <br /> 1. Maintaining and monitoring the P.O. Box. <br /> SECTION M: It is the responsibility of every board member to assure that their track <br /> duties are covered in their absence. <br /> 4 <br />