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E. By establishing a relationship between the rate of deterioration, <br /> the costs of needed repairs, an estimated annual budget, and the <br /> backlog of deferred maintenance calculate the funding needed over <br /> the upcoming five year period. <br /> A system as described by the criteria given above would be able to supply <br /> information for many facilities questions which are currently unanswerable. <br /> Also by using hypothetical annual budget figures, it would be able to show <br /> administration and council the effect upon the facility network of higher or <br /> lower annual budgets and the additional cost incurred by deferring needed <br /> maintenance. <br /> Additionally, this system would integrate with, and provide a basis for, the <br /> analysis program compiled by the Facilities Projects and Program Management <br /> Section addressing, furnishings, as- built, energy management, etc.. <br /> While this sounds like, and in reality is, a very large undertaking, these <br /> goals and the information provided are achievable, in fact, they are extremely <br /> similar to the goals and information currently provided by the city's Pavement <br /> Management Program which was initiated three years ago. The projected time- <br /> line to accomplish item one is July 1991 and #2 July 1992. Items three, four, <br /> and five could be in place as early as July 1994 or as late as July 1996 <br /> depending upon the additional resources committed. <br /> Due to the extreme similarity in process between this program and the Pavement <br /> Management Program, the availability of existing experienced staff, and the <br /> existing system of coordination and information between the Engineering and <br /> Maintenance staff, the Maintenance Planning Section of the Maintenance <br /> Division has been assigned responsibility for database management and develop- <br /> ment of the computer audit program. <br /> 3. To continue the past practice of providing carpentry support to the <br /> Facilities Projects and Program Management Section for Capital Projects. <br /> In the past, the Facilities Projects and Program Management Section has <br /> included two professional services funded carpenters to assist in the <br /> accomplishment of capital projects, small improvement and maintenance pro- <br /> jects, and cabinet making. The capability to quickly respond to problems is <br /> felt to have been beneficial and is proposed to be continued. <br /> By placing the carpenter positions in the Facilities Maintenance Section, <br /> direct on -site supervision and coordination with the other maintenance staff <br /> will be provided. Since Facilities Maintenance Section's role and responsi- <br /> bilities within the organization will serve to accomplish some of the small <br /> improvement project and maintenance activities previously performed by the <br /> carpenters, the continuing need to support the capital projects will need to <br /> be evaluated when the Facilities Management Program matures and more informa- <br /> tion becomes available. <br /> Page 6 <br /> Facilities Proposal <br /> 09/06/89 jrm <br />