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3. Currently the Real Property Officer spends the majority of his time on <br /> engineering project issues such as right -of -way acquisition. Also a <br /> considerable amount of money is spent for consulting services due to <br /> current law requiring different people to perform the appraisal and the <br /> negotiations upon property purchases. Very little leased property <br /> management is accomplished in the time remaining. <br /> The proposal adds the position of Assistant Real Property Officer. This <br /> position would provide the city with the capability of being able to <br /> perform both appraisals and negotiations instead of being required to <br /> contract this work to consultants. In addition this position would <br /> provide staff to be dedicated to leased and owned property management. <br /> Both of these positions would be funded 50/50 from the professional <br /> services fund and the facilities fund to allow non - capital project work <br /> to be performed. <br /> Facilities Maintenance Section With one exception, this section is a new <br /> addition to the city organization. The exception is that the existing two <br /> Park Specialist (carpenter) positions from the Facilities Projects and Program <br /> Management Section will be transferred into this section. The Facilities <br /> Maintenance Section will have three main areas of service delivery to the user <br /> departments. <br /> 1. To provide labor intensive building maintenance services to those user <br /> departments who have not the capability to provide those services for <br /> themselves. <br /> With the exception of the two carpenter positions to be discussed below, the <br /> goal herein is to provide labor intensive general and preventive maintenance <br /> services without charge to the user department. <br /> This work will be accomplished by the Building Maintenance Workers which will <br /> be budgeted 100% from the facilities fund. In addition, $100,000 has been <br /> budgeted for materials to be used in projects accomplished by this personnel <br /> during the fiscal year. While $100,000 is a considerable sum, it could be <br /> expended very rapidly in a series of large quickly accomplished materials <br /> intensive projects leaving the Facilities Maintenance Section staff without <br /> funds for working materials. To minimize the possibilities of this occurring, <br /> setting limits on the scope and size of materials intensive projects funded <br /> through the facilities fund will be an early agenda item for the Facilities <br /> Board. <br /> The initial staff proposal is to limit the cost of a projects materials to be <br /> provided within the scope of the facilities rate to an amount equal to 70% of <br /> the personnel costs for that project. For those projects still needing to be <br /> accomplished which have larger materials needs than allowed by this limit, but <br /> still smaller than appropriate for inclusion in the CIP, the user department <br /> would have the option of supplementing the materials portion of the project <br /> budget to cover the difference. <br /> Page 4 <br /> Facilities Proposal <br /> 09/06/89 jrm <br />