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schedule, or if the employee cannot wait to make an emergency personal <br /> call until they have access to a regular telephone. <br /> • City employees should avoid using a cellular phone while operating City <br /> vehicles or equipment on public roads, or when driving a personal vehicle <br /> while conducting City business. This applies to all City employees except <br /> personnel operating emergency equipment who must use a cell phone in <br /> the performance of their job duties. <br /> • Employees are not allowed to make personal long distance telephone calls <br /> from City telephones unless they use a personal calling card. If it is an <br /> emergency and the employee does not have a personal calling card, s /he <br /> may make a long distance call and reimburse the City as soon as possible <br /> afterwards. Employees should notify their supervisor if they have made an <br /> emergency call. <br /> City Vehicle Use Policy Statements: <br /> • City vehicles shall be used for City business related purposes only. Family <br /> members may not be transported in City vehicles unless pursuant to a City - <br /> sponsored ride -a -long program, after the appropriate release of liability <br /> form is signed. <br /> • The use of personally owned vehicles for City business purposes is <br /> discouraged when a City -owned vehicle is available. If an employee uses <br /> his /her own vehicle for City business, he /she must have prior supervisory <br /> approval and carry proof of automobile liability insurance. <br /> • The mileage reimbursement is intended to offset the cost of gas, <br /> maintenance, upkeep, and insurance. <br /> • The use of City equipment should result in no or negligible cost to the <br /> public. Any identifiable incremental cost must be promptly reimbursed (ie, <br /> cost of driving an alternative, longer route home should be reimbursed). <br /> Scenario 5 - City perspective: <br /> 1. Ideally, when Biff's plans changed so radically, he should have returned the <br /> City vehicle and taken his personal vehicle to Portland since his wife was <br /> planning to ride along with him. This choice would also require that Biff <br /> call his supervisor before he leaves, explain the situation and ask for <br /> permission to drive his personal car to the city training. Ideally, the <br /> supervisor would verify that Biff carried proof of current auto liability <br /> insurance before granting such permission. <br /> 2. Biff's supervisor could also agree at this point to grant city mileage <br /> reimbursement for the direct miles to and from the training, but <br /> permission to take a personal vehicle on city business for the <br /> convenience of the employee does not implicitly ensure that the <br /> employee will be reimbursed, so be sure to get advance agreement with <br /> your supervisor on this point, as well. Generally, permission would be <br /> granted in situations where there is some other offsetting savings to the <br /> city by the use of a personal vehicle (e.g., lodging with a relative during a <br /> city - related event). <br /> 3. Choosing to drive an alternative, and much longer, route home (via the <br /> coast and with personal side trips) is never appropriate in a City vehicle due <br /> to the additional costs incurred by the City. <br /> 4. Ideally, Biff should have used a public payphone to call his friends living in <br /> Astoria, because this call does not meet either criteria for personal use of a <br />