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Section 5: Use <br /> 5.1 Use of Artificial Turf Athletic Fields. <br /> 5.1.1 The matrixes included in Appendix A shall designate and govern the uses by <br /> City and District, as well as community groups, of the multi - purpose Fields at Willamette <br /> High School and Meadow View School. For the purpose of the scheduling matrixes, and <br /> only for that purpose, "community" includes events sponsored by City as well as by <br /> community groups but does not include events sponsored by District or relating to school <br /> activities, including team practices and events. Times reserved for District, but not used by <br /> District, will be made available to City and community groups; times reserved but not used <br /> for community activities, will be made available to District. Changes in policy that relate to <br /> the use of the multi - purpose Fields will require the review and approval of the User <br /> Committee, as more particularly described in Section 5.3. The User Committee will <br /> determine how scheduling is to occur during the times reserved for community use. <br /> 5.1.2 The matrixes included in Appendix A were developed using existing <br /> requirements of the Oregon School Activities Association (OSAA) and youth sports <br /> organizations. City and District reserve the right to renegotiate the actual times of District <br /> and community use if there are changes in these requirements or user demand. The intent of <br /> the parties is to maintain a collective balance of use between the amount of time reserved for <br /> the community and for District. <br /> 5.2 Change in Policies Governing Use. Any proposed change to use or policies <br /> governing use, other than scheduling, will require the prior written approval by City and District after <br /> consultation with the User Committee. <br /> 5.3 User Committee. While City and District are responsible for the joint management <br /> of the Fields, they will form and maintain a User Committee to make recommendations to City and <br /> District on scheduling and policies relating to the Fields. The User Committee's operations and <br /> decisions will be consistent with this Agreement and the provisions specified below: <br /> 5.3.1 The User Committee will not have more than twelve (12) members and will <br /> consist of an equal number of District and City representatives and at least one (1) <br /> representative each from other major community users, to be agreed upon by District and <br /> City. City Manager and Superintendent of Schools shall jointly designate the other major <br /> community users. <br /> 5.3.2 City Manager and Superintendent of Schools shall each appoint an equal <br /> number of representatives to the User Committee. <br /> 5.3.3 The User Committee shall be appointed no later than July 1, 2008, and shall <br /> meet regularly, but no less than once per year. <br /> Intergovernmental Agreement 2008 - 01034: Joint Use And Development of Artificial Turf Athletic Fields <br /> Page 3 of 10 May 9, 2008 <br />