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' Cancellation: The administration is authorized by the Board to cancel building use permits when it is apparent that such action is necessary for the best interest of the School District. Nevertheless building principals should give at least 3 day's cancellation notice if a group's approval to use facilities must be revoked. Supervision: No group shall be granted the use of any facility without the presence of a trained supervisor approved by the building principal. The District and the using organization must agree on the level and type of supervision required. The role of the facility supervisor shall be clearly defined by the principal and the using organization's representative. As long as a facility supervisor is qualified and mutually acceptable, s /he does not need to be an employee of the District or the using organization. However, if the facility supervisor is not an employee of the District or the using organization, s /he must be a registered volunteer of one or the other. A volunteer so registered becomes an "agent" for the organization with whom they are registered and thus should be covered under that group's liability insurance. The employing organization is responsible for the actions of all employees, volunteers or agents. All District employees who are hired by the District to supervise 4J facilities will be paid through the 4J payroll department. Costs for 4J -hired labor provided for a specific activity (including overtime hours for Class I activities) must be reim- bursed to the District by the using group or department. These hours will be billed by the Facilities Management Office. The District reserves the right to require police supervision at any event the administration deems necessary, and to charge the user for that supervision. Security: District keys should not be shared or given to non - district employees without appropriate record keeping and accountability. If the principal deems it necessary to issue a key, a $25.00 deposit must be charged'and key form 7 -E com- pleted. The deposit will be retained in the school's petty cash account and will be forfeited if the key is not returned by the date specified. Keys must be returned annually or at the end of each season. Security clearance numbers should not be issued to anyone other than District 4J staff members assigned to the site to be used. If this is not possible and the principal deems it necessary, clearance may be obtained from Facilities Mgt. Municipal park and recreation departments and youth organizations, including Kidsports, are required to comply with the above security guidelines. Safety, Liability & Care of Facilities: Any organization sponsoring the use of the building or grounds shall assume liability for any accidents that occur upon the grounds or in the buildings during the times such facilities are in use under its direction. The using organization may be required to provide to the Facilities Management Office proof of adequate insurance coverage with District 4J named as an additional insured. The building administrator, designated supervisor, or Facilities Management admini- stration has the right to stop any activity at any time if in his or her judgment there are violations of the rules contained in this document, or if the activity is deemed to be hazardous to personnel, property, equipment, or participants. If damages occur during the use of a facility, documentation must be provided by the supervisor detailing the date, time, location, nature of the damage, and the respon- -2-