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Eugene School District 4J 9- 7 y> <br /> Community Use of School Facilities Guidelines <br /> August 1, 1993 <br /> Administrative Procedures: The principal or designee will provide the prospective <br /> user with a copy of the "Community Use of School Facilities Guidelines" and a current <br /> application (form 7 -B). The Guidelines by reference become part of the lease agree- <br /> ment (form 7 -A) when a lease is signed by the user and the School District. All <br /> questions pertaining to use of school facilities not covered in this document, should <br /> be referred to the Facilities Management Rental Office, phone 687 -3550. <br /> A 7 -B form must be completed by the requesting group, department, or individual, and <br /> the building principal /designee for all activities in all classifications except <br /> school sponsored activities for students and parents (Class I. A & B). All school <br /> related groups, community school groups, 4J cosponsored activities, parks & recrea- <br /> tion department activities, and community youth organizations, must complete a 7 -B <br /> form (including childcare or daycare groups using school facilities). <br /> It is the principal's responsibility to ascertain that the proposed activity: <br /> 1. Will not violate District or OSAA policies <br /> 2. Will not be harmful to the school facility <br /> 3. Will not interrupt the school's programs <br /> 4. Will appropriately fit into the building use calendar <br /> 5. Will have adequate and appropriate supervision <br /> 6. Will not cause or allow a breach in security <br /> It is also the principal's responsibility to see that: <br /> 1. The applicant completes in full and signs Part I of the 7 -B form. <br /> 2. The principal /designee completes in full and signs Part II of the 7 -B form. <br /> 3. Each 7 -B form is forwarded to Facilities Mgt. for information and execution <br /> of a lease agreement (7 -A form) if one is required. <br /> 4. 7 -B forms for Class I activities are sent to Facilities Mgt. prior to the <br /> event. <br /> 5. Class II and III applicants are not allowed to use facilities until the <br /> school receives a fully executed copy of the form 7 -A lease agreement. <br /> (Applicant may be required to hand carry the school- approved, fully completed <br /> 7 -B form to Facilities Mgt. (715 West 4th) to obtain a lease, when necessary <br /> in order to meet this requirement.) <br /> 6. An appropriate supervisor is selected and trained in facility use rules and <br /> regulations, proper facility security, safety and supervision procedures. <br /> 7. Billing information is sent to Facilities Mgt. within 2 working days after a <br /> use or by the 5th working day of the month following several consecutive uses <br /> or monthly use. (All billing is done by the Facilities Mgt. Office.) <br /> Availability: It is the policy of the District that 4J facilities shall be made <br /> available, under capable and responsible adult (age 18) supervision, for community <br /> activities of an educational, recreational or civic nature. The District reserves <br /> the right to grant or deny permission for use of 4J facilities at its sole discre- <br /> tion. <br /> Use of District facilities for church, partisan, political or sectarian purposes may <br /> be granted; however, such approval in no way implies District 4J endorsement or spon- <br /> sorship of these activities. (Board Policy 9100) <br /> When school administrators are unavailable, the Facilities Mgt. Office will determine <br /> the availability of facilities. <br /> -1- <br />