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After speaking with Rob, Josh contacted Ed Freddette, Erosion Control Specialist in PDD, and the two of them met with Tod and Will on Monday 10/23. They did a full tour of the course in addition to a comprehensive look at the trench and drainage work on Fairway 5. Ed described the meeting as cordial and productive. They agreed to the following: 1. A full GIS and scoping of the stormwater and wastewater systems is needed to map it, and determine the roster of needed repairs. Josh will attempt to get funding for this key project. Josh was going to look into what the city (maintenance) could do as far as researching the existing public systems. Check with Josh about details. MUCH work has been done over the years by previous course managers, including connecting private drain lines to the public system without permits. This means no documentation, work not meeting city standards and sediment entering the public system from numerous sources. There may even be private area drains that were connected to the public Wastewater lines It appears that many of the connections were not sealed, perforated pipes extend INTO the public lines (possibly creating obstructions). Additionally, the sediment vault at the low end of the public storm system (NW corner of lot) is at nearly full capacity with sediment. The vault needs to be serviced (vactored out). This is a 3 1/2' diameter pipe, filled half full with sediment( There is also concern with some of the inlets on the upper end of the public system as it enters the golf course - there are open ditches draining directly into manholes without any sediment control = sediment washing into piped system at the south end of the golf course. 2. The contractors could continue with their trench solution, but they had to take steps to prevent some erosion on the hillside and in the trench. They also need to provide regular service on the newly installed catchment that is in -line prior to the storm drain connection. The sediment trap that they installed may not meet city standards, but may help with the sediment that is sure to come down the ditch that they dug. We (erosion) are asking them to: • Place check dams alono the lenoth of the ditch to slow the water and to catch sediment along the way • Seed or cover the exposed soils - they indicated they would seed. • Monitor the ditch and sediment trap closely. • Look at a permanent solution for next season. The trench (if it were to stay open) needs to be modified so it can be hardened and /or vegetated to prevent further erosion of the ditch. 3. The erosion permit that was issued for the soil that was brought into the course recently has been expanded to include the trench and hillside. No fines will be issued by the erosion team at this time. The key questions that remain are: 1. Who will pay for the irrigation, stormwater and wastewater system repairs that need to occur? Tom Utt reports that over the past year the City has provided hundreds of man hours and lots of parts /supplies to repair the irrigation system. 2. How do we improve the communication between the contractors and the City: Craig Smith, Rob Hallett, Meredith Fox, Tom Utt (or his replacment) and the Urban Forester? 3. Who will pay for the stormwater and wastewater drain repairs? 4. How do we help the contractor improve relations /communication with the neighbors? 5. What is planned for the new driving range tee, and what are the next steps in the design, public input, permiting and construction phases? I have some hand -written notes with more information, if you need more detail. Tim Patrick LRCS Project Manager 100 West 10th, Suite 321 Eugene OR 97401 TEL: 541.682.6347 FAX. 541.682.6834 tim.w.patrick@ci.eugene.or.us urunv.eugene- or.g2p ree Strengthening our community by providing diverse recreation experiences