New Search
at the same restaurant at the same time unless specifically authorized to do so by the <br />Executive Manager. <br />f)Unless the executive manager deems that operational efficiency dictates otherwise, the <br />"lowest cost" means no transport will be used for out-of-town travel. Normally, if <br />approval to use a personal vehicle is granted by the executive manager, the employee <br />will be reimbursed the equivalent of the lowest cost fare. The transportation of non-City <br />employees in a City vehicle for out-of-town travel requires prior executive manager <br />approval. Free transportation by City-owned or employee-owned vehicles to out-of-state <br />destinations on City business must be approved by the executive manager. <br />g)Out-of-town travel for the purpose of breaking-in City vehicles is not allowed. <br />h)City vehicles may not be operated while the driver is under the influence of intoxicants. <br />i)Employees are expected to use discretion so that an appearance of propriety will be <br />maintained while using City vehicles. <br />j)Departments may promulgate such additional rules regarding the use of departmental <br />vehicles as are consistent herewith. <br />k)Any violation of rules pertaining to vehicle usage may result in disciplinary action. <br />3.Identification <br />City vehicles, not otherwise exempted by virtue of assignment or use, shall display standard <br />City emblems and vehicle identification numbers in the designated locations. <br />4.Safe Operation <br />a)Any vehicle or equipment that develops defects in parts vital to safe operation shall be <br />removed from service until necessary repairs are made. <br />b)Authorized employees (fleet shop supervisor or journeyman mechanics) shall declare <br />and mark (red tag) any vehicle out-of-service when its hazardous condition is likely to <br />cause an accident or injury. <br />c)No person shall operate any vehicle marked out-of-service until all necessary corrections <br />have been completed. <br />d)No person shall remove any out-of-service notice until the vehicle has been restored to <br />safe operating condition. <br />See also Section 7.330 Vehicle Use of the HRRS APPM. <br /> (Reference: Oregon Occupational Safety and Health Code 437-56-050) <br />C-2e. Daily Expense Guidelines <br />Expenses related to travel may be paid for in several ways. Some expenses can be pre-paid; if <br />the employee has a City assigned MasterCard, the card should be used; the employee can <br />receive a cash advance; or the employee can get reimbursed. In all cases, travel reconciliation <br />documentation, including receipts, are retained at the employee’s home department. <br />1.Pre-Travel Expenses <br />It is preferable to prepay as many expenses as possible so they may be paid through the <br />PeopleSoft Expenditure system. These include transportation, lodging, and conference and <br />training registration. Receipts must be obtained for any expenses billed to the City and <br />submitted with the travel reconciliation upon return. <br />Financial Policies and Procedures Manual 10/02 <br />Page C.7 C_AcctsPayable.docx <br /> <br />