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repair and maintenance. No additional compensation for vehicle expenses is allowed (with the <br />exception of employees who receive an "Auto Allowance" through the payroll system in lieu of <br />mileage reimbursement). <br />Reimbursement requests are made through Petty Cash or PeopleSoft Expenditure system and <br />must be accompanied by a mileage log sheet or other documentation showing dates, <br />destinations, purpose and mileage information. <br />If a rental car is necessary, employees should contact Purchasing to determine which rental car <br />service to use. See section 7.335 of the Human Resources and Risk Services APPM for <br />information regarding insurance coverage. <br />C-2d. Use of City Owned Vehicles <br />City vehicles are provided for the performance of City business. <br />1.Criteria for Vehicle Assignment <br />City vehicles may be assigned (with commuting privileges) to only those employees whose <br />duties routinely and regularly (that is, at least twice a week) require the use of City vehicles <br />for the performance of City business outside of normal work hours. Assignments will be <br />made by the executive manager with the concurrence of the Assistant City Manager. No <br />vehicles will be assigned to employees residing outside the Urban Service Boundary without <br />the approval of the City Manager. <br />These criteria also apply to seasonal or situational vehicle assignments (e.g., tree crew in <br />view of an impending wind storm, street supervisors in seasons of frequent flooding). <br />2.Rules for City Vehicle Use <br />a)City vehicles shall be used for City business-related purposes only. Non-City employees <br />are prohibited from operating City vehicles except in emergency situations. Family <br />members may not be transported in City vehicles. Volunteers participating in unpaid <br />work activities for the City may be authorized to operate City vehicles. <br />b)Except when assigned, City vehicles may not be used for commuting and must be parked <br />in a proper place at night. Assigned vehicles are to be locked and secured when not in <br />use. <br />c)City vehicles assigned to specific parking spaces in the downtown area that cannot be <br />parked in the assigned space because another vehicle is parked there, may park the <br />vehicle at a meter. It is not necessary to pay the meter fee. Parking Administration must <br />be informed that the vehicle is not parked in the assigned space. Citations issued when <br />Parking Administration is not contacted are the responsibility of the department to which <br />the vehicle is assigned. <br />d)City vehicles are not to be used to transport any person(s) other than City employees <br />except for reasons of official City business. <br />e)Vehicles may not be used for lunch or coffee stops if such use adversely affects job <br />efficiency or increases City costs. Generally, no more than two City vehicles may stop <br />10/02 Financial Policies and Procedures Manual <br />C_AcctsPayable.docx Page C.6 <br /> <br />