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Student Work Study Off Campus Page 3 of 6 <br />(541) 346-3214, jobs@uoregA§du. • <br />Step 3. Hire Student <br />To be placed on the payroll at the University of Oregon, submit all hire documents to the UO Payroll Office <br />according to the Payroll Deadlines & Calendar chart near the bottom of this site. Incomplete paperwork will <br />be returned to the employer. <br />The USCIS Form 1-9 must be completed no later than (3) three days after the first day of work to comply with <br />federal law. UO Payroll Office policy requires copies of the documents used to establish employment <br />eligibility be attached to the Form 1-9. <br />REQUIRED DOCUMENTS AND FORMS: <br />Social Security Card - Include one signed copy with the hire paperwork. This is a UO Payroll Office <br />requirement. A receipt for a SSN card is also acceptable - the employee must submit a copy of the actual <br />card within 14 days. The SSN card or receipt may also serve as supporting documentation for the USCIS <br />Form 1-9 (see below). <br />Permanent Resident Card - If a student indicates on the hire paperwork that they are a Resident Alien or a <br />Permanent Resident they must include a copy of their Permanent Resident Card or Resident Alien card. <br />This is a UO Payroll Office requirement. This card may also be used with the USCIS Form 1-9. <br />NOTE: Do not copy a large quantity of the following forms to keep on hand, as forms may be revised <br />periodically. <br />J Off-Campus Federal Work-Study Employment Form Completed Example Student Wage Schedule <br />and Student Assistant Levels <br />Form W-4 Employee's Withholding Allowance Certificate <br />USCIS Form 1-9 Include copies of supporting documents. If the employee provides a receipt in lieu of <br />the actual document, such as a receipt of application for an SSN card, the employee must produce the <br />actual document within 90 days of the date of hire or be subject to termination. <br />Signature Authorization Form - List all individuals that will be certifying student time sheets. Send <br />updates only as needed. <br />OPTIONAL FORMS: <br />J Direct Deposit Authorization - Attach a VOIDED check or Deposit Slip <br />If you have any questions concerning these forms, contact Debra Bohannan at (541) 346-1122 or at <br />dbohanna@uoregon.edu. <br />Step 4. Time Sheets and Payroll Procedures <br />For student employees, the pay period is mid-month through mid-month while payday is always the last working day of <br />the month. <br />Monthly Time Sheets <br />1K Federal Work-Study Student Time Sheet Completed Example <br />Due Date: Time sheets are due in the Payroll Office by mid-month. ( Refer to chart below for exact dates.) <br />Original Copies to UO Payroll Office: The time sheet, with original signatures, must be submitted to the <br />UO Payroll Office as required for federal audits. Please verify your student's hours before signing the time <br />sheet. <br />http://baowww.uoregon.edu/offcampus/ws.htm 4/24/2006 <br />