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Student Work Study Off Campus <br />4. Time Sheets and Payroll ProcedulL~s <br />Monthly Time Sheets <br />Initial Paycheck <br />Hourly Rate Change <br />Re=Hire <br />Final Paycheck - Termination <br />5. Monitor Federal Work-Study Award & Payroll <br />Expense <br />6. Billin <br />7. Annual Renewal of Federal Work-Study Contract <br />• Page 2 of 6 <br />y Career Center I <br />Student Wage Schedule and Student Assistant Levels <br />Step 1. Enroll in Program <br />Submit the following documents to the Office of Financial Aid: <br />UO Off-Campus Employer Federal Work-Study Agreement contract <br />Request to Participate in the Off-Campus Federal Work-Study Program (in duplicate). <br />Include with your request the following documents: <br />1. One copy of the Articles of Incorporation for Non-Profit status (not required for government agencies). <br />2. A description of the agency's program indicating major functions and purposes. <br />3. Student Job Description (one for each position). Student Wage Schedule and Student Assistant <br />Levels <br />If your agency is approved to participate in the program, the Office of Research Services (ORSA) will return <br />your contract signed by UO, and the Financial Aid Office will email you confirmation and hiring process <br />instructions. <br />Contracts run from July 1st through June 30th of the following year. Renewal is NOT automatic. You must <br />re-apply each year. The Financial Aid Office will send you a renewal notice as a reminder. <br />Important: The contract must be signed by both UO and your agency before a student can begin working at <br />your agency. You will need to obtain a copy of your student employee's award letter to verify the amount of <br />Federal Work-Study awarded and employment timeframe. A student cannot begin working prior to the first <br />day of classes of the term for which the Federal Work-Study is initially awarded. <br />If you have questions about the program, the application procedure, or have problems downloading these <br />forms, please call Kyna Burgett at (541) 346-1173, kmbacon(a_uoregon.edu <br />Step 2. Job Posting <br />The Career Center at the University of Oregon has a website that lists student job postings. As an off- <br />campus Federal Work-Study employer, you will make a choice when you fill out the Position Description <br />whether or not you want to use this service. If you check "yes," you will need to notify the Career Center <br />when your student position is filled to remove the job posting from the website. Please call Pat Ferris at <br />http://baowww.uoregon.edu/offcampus/ws.htm 4/24/2006 <br />