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AANDERUD Kris L <br />From: <br />AANDERUD Kris L <br />Sent: <br />Saturday, September 10, 2005 2:23 PM <br />To: <br />WEISS Cela M <br />Cc: <br />NICOLSON Keith R <br />Subject: <br />D-order approval please <br />Hi Cela, <br />I have a d-order that I need to make sure I receipt after approval on Monday, so I have assigned you as the approver (to <br />make sure it gets processed). <br />This is a $250 payment to Giustina Land & Timber for an annual easement to the Mt. Hagan Fire Road. Giustina won't <br />sign the contract until we provide the payment. <br />I have verbal approval from purchasing to proceed and have copied the front page of the contract which shows the <br />payment amount for Keith's signature of approval to use as documentation. I will leave the entire contract folder in your in- <br />box. I will try to remember to request Keith's ok to pay/signature/date on the contract page. Then with your approval, I will <br />receipt the D-order... and send the contract page to A/P for finalization. Have I forgotten anything? Thanks. Kris <br />-----Original Message----- <br />From: RISDAL Lacey L <br />Sent: Friday, September 09, 2005 8:58 AM <br />To: AANDERUD Kris L <br />Subject: RE: Help with account code <br />Kris, <br />The account code is the problem the D-order won't pass a budget check. We cannot charge any expense to a 9xxxx <br />account code. The 9's are reserved balance sheet account, fund balances, etc. I use the 9's during fund balancing. So, <br />please substitute 61512- Building & land rental in for 97135 and you should be able to proceed. <br />As far as the documentation to process the payment, I would attach a copy of the agreement (unsigned) and have Carlos <br />Davis sign the agreement for payment (like an invoice). Let me know if you have any other questions, <br />Lacey Risdal, x4841 <br />Financial Analyst <br />Public Works <br />Maintenance and .Parks ce Qpen,Sjxzces <br />-----Original Message----- <br />From: AANDERUD Kris L <br />Sent: Thursday, September 08, 2005 7:46 PM <br />To: RISDAL Lacey L <br />Subject: Help with account code <br />Hi Lacey, <br />I was trying to process a request for a $250 payment to Giustina Land & Timber for an easement for the Mt. <br />Hagan Fire Road which gives us access to a communication tower/system. The account code that Keith <br />assigned before he left was 619-9463-97135. This account code is for a telecom reserve. When I try to budget <br />check it, it will not budget check to allow me to assign you as the approver. Is this because of the account code? <br />Do we need a D-order override? Can you assist? Am I making ANY sense? <br />I am trying to get this processed so the check will go out next week - as Giustina will not sign the agreement until <br />we provide a certificate of insurance and the annual fee of $250. Also, in the absence of an invoice or fully <br />executed contract, what documentation should I use to demonstrate that I was authorized to process the D-order - <br />which Jim Glover asked me to process verbally after he spoke with Jeff and got his go-ahead on it. Thanks..... <br />Kris <br /><< OLE Object: Picture (Device Independent Bitmap) <br />