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Request for. Grant Account Codes Q( i <br />q• W , <br />Division: ® POSE] PWM Grant Manager: TrevorTaylor Section Manager: Eric Wold <br />Project Name: Wetland Development Grant Title Suggestion: EPA grant-phase 2 <br />Funding Source (granting agency): EPA Grant award: $151,071 <br />® Operating Account Code for expenses: 632-9630 <br />❑ Capital Account Code for expenses: <br />® Federal Funding CFDA # Stimulus Funding: ❑ Yes ® No <br />Match Required: ® Yes ❑ No Total City match required: $33,703 <br />Match allowances & restrictions: identified in grant budget <br />Project Description: <br />In 2009, Lane Council of Governments (LCOG) in partnership with the City of Eugene and the <br />Institute for Applied Ecology (IAE) was successful in securing a U.S. EPA Wetland Program <br />Development Grant in the amount of $151,071. The grant will fund on-the-ground research to help us <br />understand how to better restore diverse, invasion resistant, wetland prairies. LCOG will serve as the <br />-grant manager and will coordinate outreach and education related tasks under the grant. IAE will <br />provide research support by setting up research plots and collecting and analyzing data. The City of <br />Eugene will provide the project site (likely Coyote Prairie), seed, and field support to set up and <br />maintain the proiect site. The City will be providing $33,703 in matching funds, primarily using existing <br />funded staff resources. eauipment and materials. The Citv will receive $18.526 in income to suDDort <br />currently unfunded staff suDDort. <br />Please attach a copy of the Grant Award Notice or at least the Grant Application for staff use. <br />Proper coding and tracking for each grant is very important and should be done correctly from the beginning. <br />As a grant manager, please let Lacey or Sandi know when you have applied for a grant so they can start the <br />process. Once the grant has been awarded, complete the form above and email it to Sandi LeGat. Sandi <br />will report back when the general ledger has been updated with new account codes.' If the grant is for a <br />capital project, you are encouraged to complete the Project Authorization Form and have it circulated for <br />signatures so it can be processed in a timely manner. <br />Three accounting fields can be created to manage a grant. <br />1. The revenue code is required to specifically identify the proceeds received from the grantor. <br />2. The grant number is needed to account for expenditures chargeable against the grant (exactly what <br />we will be reimbursed for). <br />3. An activity / project number may also be assigned, when the grant requires matching funds, or <br />when project costs will include costs not chargeable to the grant. All project costs are identified by <br />the activity number, but only recoverable grant expenditures are identified by grant number. <br />If staff needs to charge time to a grant or as match prior to the City receiving the official award <br />notice, please process this request immediately. <br />Request for Grant Account Codes-EPA grant.docx <br />Last printed 3/17/2010 12:56:00 PM <br />