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0 Grant No. 209 -3007 <br />Delta Ponds Habitat Restoration <br />E. Records Maintenance and Access <br />1. Access to Records and Facilities. The Board, the Secretary of State's Office of the State <br />of Oregon and their duly authorized representatives shall have access to the books, <br />documents, papers and records of Grantee that are directly related to this. Agreement, the <br />grant moneys provided hereunder, or the project for the purpose of making audits and <br />examinations. In addition, the Board, the Secretary of State's Office of the State of Oregon <br />and their duly authorized representatives may make and retain excerpts, copies and <br />transcriptions of the foregoing books, documents, papers and records. Grantee shall permit <br />authorized representatives of the Board, the Secretary of State's Office of the State of <br />Oregon and their duly authorized representatives to perform site reviews of all services <br />delivered as part of the project. <br />2. Retention of Records. Grantee shall retain and keep accessible all books, documents, <br />papers, and records that are directly related to this Agreement, the grant moneys or the <br />project for a minimum of three (3) years, or such longer period as may be required by other <br />provisions of this Agreement or applicable law, following termination or expiration of this <br />Agreement. If there are unresolved audit questions at the end of the three -year period, <br />Grantee shall retain the records until the questions are resolved. <br />3. Expenditure Records. Grantee shall document the expenditure of all grant moneys <br />disbursed by the Board under this Agreement. Grantee shall create and maintain all <br />expenditure records in accordance with generally accepted accounting principles and in <br />sufficient detail to permit the Board to verify how the grant moneys were expended, <br />including without limitation accounting for all other funds expended, as well as in -kind <br />services and donated materials. <br />F. Amendments <br />Any modifications of this Agreement must be mutually agreed to in writing by all parties. <br />Modifications to the budget elements only, as shown in Exhibit A, may be approved for change <br />upon signature of the Board's Project Manager. <br />G. Assignment <br />The Grantee shall not assign or transfer its interest in this Agreement without prior written <br />approval from the Board. <br />H. Access to Project Sites <br />Upon Board request and consistent with the Cooperative /Landowner: Agreement(s) that meet the <br />requirements as specified in Exhibit F, Grantee will seek the landowner's permission for mutually <br />convenient access to the project site by Board members and their representatives for the purposes of <br />evaluating project implementation, completion, post - implementation status or effectiveness. <br />07 -09 Capital 08.01.08.doc 1 4 <br />