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H • 0 Oregon Ur � ® 4 iz X859 Theodore Kulongoski; Governor ;October 10, 2008 Eric Wold City of Eugene 1820 Roosevelt Eugene OR 97402 Watershed Enhancement Board 775 Summer Street NE, Suite 360 Salem, OR 97301 -1290 (503) 986 -0178 FAX (503) 986 -0199 www.oregon.gov /OWEB y Project No. 209 -3007 Dear Grantee: C ongratulations on your OWEB grant award. Please read the enclosed grant agreement carefully. If it meets your needs, please sign and return one fully executed cony to the Oregon Watershed Enhancement Board (OWEB) at 775 Summer Street NE Suite 360, Salem, Oregon 97301 -1290. Your companion Restoration Grant Agreement 208 - 1024 -6252 is currently being reviewed by the Attorney General's office. As soon as we receive the Grant Agreement, we will'process and mail to you. I have asked Courtney Gibbs (503- 986 -0056) to call you when the Grant Agreement has been mailed to you. PLEASE NOTE: The OWEB Board approved new administrative rules at its September 2004, meeting. The rules, effective February 1, 2005, state: If the grant agreement has not been fully executed by all the parties within one year of Board approval, funding shall be terminated. OAR 695- 005- 0050(2). We have revised the grant agreements based on advice from the Attorney General. You will notice in the state and federal noncapital agreements that the requirement to comply with all applicable state, federal and local laws (Section K of the agreement) has been expanded. The purpose of that expansion is to be specific about the laws that may be applicable. There is NO ADDITIONAL responsibility intended or specified from that language. The, requirements apply only to the project funded by the grant. They do not impose additional requirements on your organization in general or for matters unrelated to that project. We are required by the federal government as a condition of the federal grant to have you certify that the federal funds will not be used for lobbying. This is a new project completion report requirement listed in Exhibit C as (4). In this mailing you will find the Grant Billing Instruction Packet that includes the following (see http:// www.oreRon.gov /OWEB /forms.shtml for additional forms and information): 1. One copy of the "Grantee's Request for Release of Funds." You will be required to complete this form when requesting payments. Send ( this form to the "Project Manager for the Board" listed in your grant agreement for approval. Please make additional copies as needed. Requests must be broken down by the Budget Categories listed in Exhibit A of the grant agreement. When requesting payments it is important to remember that no additional payments can be made unless the Board has received receipts for the full amount previously paid to you. All grant expenses require actual invoices or receipts (Purchase Orders, Applications and Statements are not acceptable).