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Message � � � Page 1 of 1 <br />HARTJE Tammie L <br />From: DAVIS Lori M <br />Sent: Monday, April 19, 2004 2:40 PM <br />To: HARTJE Tammie L <br />Subject: FW: Corps Metro Waterways Study - Contracts <br />F.Y.I. below. Keep a copy of this in each contract for future reference. Let's talk again <br />about changing the contract #'s to pos, we may want to call the CR0.1, Lori <br />- - - -- Original Message---- - <br />From: WALCH Therese <br />Sent: Monday, April 19, 2004 2:12 PM <br />To: DUCKETT Scott; RISDAL Lacey L; DAVIS Lori M; RAPP Cathy; SCHOENING Mark A; MEDLIN Johnny R <br />Subject: Corps Metro Waterways Study - Contracts <br />The Metro Waterways contracts currently reside in Engineering, however, Scott will now, be the project lead. <br />There are three active contracts associated with this project. Several of us have put our head's together to come <br />up w/ a plan that everyone involved can live with in terms of contract management, points of contact, authority to <br />amend, budget, etc. Here goes... <br />Feasibility Cost Sharing Agreement (FCSA) — PWE Contract # 2004 -00217 <br />i <br />This agreement is between the Corps, Cities of Eugene and Springfield, and Lane County, signed by the City <br />Manager. The person identified to receive official communication (in Article XI of the contract) is identified as "City <br />Engineer... 858 Pearl St." Contract oversight responsibility will transfer to POS, but the official contact person will <br />remain the City Engineer. <br />Intergovernmental Agreement (IGA) — PWE Contract #2004 -00218 <br />This agreement is between Eugene, Springfield and Lane County and was also signed by the City Manager. <br />There is an Admin Order ( #58- 03 -23) specifically associated with this IGA that delegates authority to the City <br />Engineer to approve changes to the agreement. As reflected in the text of the agreement, it was anticipated that <br />this agreement would be amended annually to reflect tasks, priorities, and budget (including share of the local <br />sponsor 50 %) each year. By reference to the IGA, the person to which official communication would be sent is the <br />same as what is in the FCSA (City Engineer). Contract oversight responsibility will transfer to POS, but the <br />authority to approve the IGA amendments will remain with the City Engineer. <br />FY04 LCOG Coordination and Facilitation — PWE Contract #2004 -00216 <br />This LCOG contract has been invoiced out for FY04 but future contracts for local coordination are anticipated. <br />Contract oversight responsibility (i.e. closing out the contract when appropriate) will transfer to POS. The contract <br />was transferred to POS on 4/14/04. $7,500 will be transferred from the PWE budget to POS/Natural Resources <br />for an FY05 LCOG local coordination contract. <br />Basically, responsibility for contract management for all three will transfer to POS, but Mark and Johnny are <br />comfortable keeping the official contact and the authority to approve IGA amendments the way they are. <br />Thanks, Therese <br />4/26/2004 <br />