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NELSON Heather K <br />From: GIRARD Chris J <br />Sent: Tuesday, October 27, 2009 3:30 PM <br />To: AANDERUD Kris <br />Cc: FINNEY Kevin P; LEGAT Sandi E; NELSON Heather K <br />Subject: RE: 1997- 00410A #1.doc <br />Hi Kris, <br />I spoke to Jenette Bailor with LTD about the billing and she will research their end of contract 1997- 00410A. I have also <br />notified LTD that POS would like to terminate the landscape maintenance portion of this contact. Jenette is contacting <br />Charlie Simmons LTDs Facilities Services Manager and I will be working with him to resolve this issue. I will keep Heather <br />informed of our progress. <br />Chris <br />From: AANDERUD Kris <br />Sent: Tuesday, October 27, 2009 2:33 PM <br />To: GIRARD Chris J <br />Cc: FINNEY Kevin P; LEGAT Sandi E; NELSON Heather K <br />Subject: FW: 1997- 00410A #l.doc <br />Importance: High <br />Hi Chris, <br />Just wanted to he r..ertain you knew that Heather Nelson is providing back -up for me for contract and project <br />administration. <br />The LTD contract 1997 -00410 still has had no resolution to the issue of grounds maintenance. According to my notes, I <br />made contact with you mid 2006 to discuss this agreement and you expressed your desire to move away from providing <br />maintenance on City property that is leased by LTD. This agreement also covers the lease agreement between LTD and <br />the City. <br />Between mid 2006 and early 2007, 1 worked with Russ Royer to get an estimated value to the property that could be <br />used in the calculation for updating the lease agreement and for reducing or rescinding the POS maintenance <br />responsibilities. A copy of an email from early 2007 is below, which has a draft amendment attached that I prepared 3 <br />years ago. To date, this issue remains unresolved. <br />Based on the unresolved issues, the d/, 2008 and 2009 invoices have never been issued to LTD and they are three <br />years in arrears for the lease and gro rrn� maintenance. This is in addition to three prior years that were not billed when <br />this contract was managed by POS Planning (1998, 2000 and 2001). The annual review and billing for this agreement <br />came up on my calendar today. The billing that is currently due would be for 2010. <br />Without further direction from you, I was not in a position to prepare an invoice to bill LTD. Heather will find herself in <br />the same position, unable to prepare an invoice for LTDs payment, nor will she in a position to make suggestions to <br />resolve the unsettled maintenance issues you have. <br />