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Work Type: 306 (recoverable staff time) <br />307 (city match staff time) <br />CFDA# 20.205 <br />(If it's a federally funded project it will have this <br />Link to award and budget documentation: <br />http://grants.ost.dot.goy/publicNiewMessage.cfm?MsglD=78g6t8p6b0 <br />HOW TO: <br />Code Staff Time for Recoverable Charges: <br />• Use acct code (includes the activity code) and grant number on the right side of the timesheet <br />to account for staff time chargeable against the grant. <br />• If using the generic work type use: 306 - Grant - Reimbursable Time <br />Code Invoices for Recoverable Charges: <br />• Use acct code string (includes an activity code) with the grant number to account for <br />expenditures chargeable against the grant. <br />Code Matching Funds on Staff Time: <br />• For staff time use acct code (includes an activity code) on the right side of the timesheet and <br />DO NOT include grant code. <br />• If using the generic work type use: 307 - Grant - City Match <br />Code Matching Funds on Invoices: <br />• Use acct code string (includes an activity code) and DO NOT include the grant code. <br />Tools commonly used for reimbursement reauests: <br />Job Costing <br />Web Tots <br />Grant Close out Tool <br />Laserfiche <br />Documentation: <br />Grant Tracking Worksheet: <br />\\Cesrv200\publ is\Cdocs\Contracts\Grant\GrantTracking.xlsx <br />Request for Grant Account Codes: <br />\\Cesrv200\public\Cdocs\Contracts\Grant\Reports.Forms. Lists\RequestforGrantAccountCodes.docx <br />Process: <br />There will be a grant quarterly meeting to review and update the grant tracking spreadsheet for all <br />POS/PWM grants. These will be scheduled with managers and supervisors of existing grants and will <br />be scheduled three weeks after the FY quarterly calendar. <br />Page 2 of 2 <br />