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Public Works <br />Maintenance and <br />Parks & Open Space Divisions <br />City of Eugene <br />1820 Roosevelt Blvd. <br />MEMORANDUM Eugene, Oregon 97402 <br />(541) 682-4800 <br />(541) 68274882 FAX <br />www.eugene-or.gov <br />Date: September 8, 2010 <br />To: Steve Gallup, Traffic Technical Supervisor <br />From: Sandi LeGat, Finance and Administrative Supervisor <br />Subject: INSTRUCTIONS ON CODING EXPENDITURES FOR GRANTS (with Operating $'s) <br />Proper coding and tracking for each grant is very important and should be done correctly from the <br />beginning. These fields are created to manage a grant. The revenue account is required to specifically <br />indentify the proceeds received from the grantor. The grant number is needed to account for <br />expenditures chargeable against the grant. An activity number was assigned because this grant <br />requires matching funds. Work types are used to track staff hours. <br />Grant Title: FranklinTraffControllerUpgrade <br />Grant Description: <br />This project will improve twelve traffic control systems on Franklin Boulevard, a key arterial in Eugene and the backbone for <br />providing Bus Rapid Transit (BRT) service to the community, achieving many of the benefits of light rail. <br />The project will upgrade obsolete model 170 traffic controllers with 2070 controllers using Oregon State approved signal software, <br />which has advanced capabilities for traffic management. In addition, the project includes controller installation, communications <br />upgrades, software programming and traffic signal retiming. <br />Grant Amount: $40,375 <br />Match Amount: $4,625 <br />Total Project Cost: $45,000 <br />Revenue Account: 43350 <br />Grant Number: 350 <br />Activity Number: 360350 <br />Fund/DVSW: 131-9426 <br />Complete Account Code String 131-9426-XXXXX-360350-350 <br />Page 1 of 2 <br />