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SMITH Tammy D From: GARNER Jamie P Sent: Thursday, July 08, 2010 1:19 PM To: SMITH Tammy D; CONN Jonna R Subject: RE: BLI Change order for final payment on PO Hi Tammy, In this instance I think doing a d-order is acceptable because of our responsibilities. When you create it, could you please add to the line description that the DO is tied to the purchase order #XXXXXXXXXX and then let us know what the DO # is and I will add a note to the PO when the system allows us to make changes? I think that will help in case the auditors are looking to tie the payments all together. Thanks! Jamie Garner, CPPB City of Eugene - Purchasing Phone: (541) 682-6820 Fax: (541) 682-6233 www.eueene-or.gov/purchasing From: SMITH Tammy D Sent: Thursday, July 08, 2010 12:24 PM To: GARNER Jamie P; CONN Jonna R Subject: FW: BLI Change order for final payment on PO Hi Jamie and Jonna; I need some ideas on timing for this progress payment. Progress payments are due to the vendor on July 16th, and if I remember correctly the system is down after the check run Wednesday July 14th. The City is legally required to have progress payments available for pick up on the 3rd Friday of each month. What are my options in getting the vendor paid on the 16th if the change order does not happen until after the 15th? Can I process a d-order for the difference instead of waiting for the change order? Thank you for any suggestions. Tammy Smith, x5834 Public Works Administration - Finance is now located at 101 East Broadway 3rd Floor. From: LARSON Jamie F Sent: Thursday, July 08, 2010 12:18 PM To: ULRICH Jim W; NELSON Heather K Cc: SMITH Tammy D Subject: RE: BLI Change order for final payment on PO Can do! Tammy - please note the change order will not be processed until after the PO Rollover occurs (it is scheduled to run on the 15th)