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Here are some general guidelines for processing June SB items: <br />• As on previous supplemental budgets, it is preferable not to take journals recognizing small changes to Council, <br />unless there is a significant probability of overspending your legal level of budget authority or there is a legal <br />requirement to recognize the revenue or increase expenditure authority. <br />• If an increase in expenditure authority is needed, please provide documentation that describes the shortfall. <br />The legal level of expenditure authority is determined by Department and Reporting Fund. <br />• If a revenue needs to be recognized because FY10 budget authority cannot cover expenditures, please submit <br />documentation supporting the need to recognize the revenue. To recognize new revenue, provide a printed <br />copy of WebTOTS showing that the revenue was actually received. <br />• For items associated with the use of General Fund contingency, please provide documentation such as a copy of <br />the Council minutes or a summary of the Council actions as a back-up. <br />• The subject field of SB journals should start with one of the following: <br />- 1X$: One-time dollar request; <br />- CONT: Contingency request; <br />- REV/EXP: Recognizing new revenue and offsetting expense; <br />- GRANT: Recognizing a new grant. <br />• Non-departmental accounts should be given the generic account object code of 90999. Finance staff will fill in <br />the correct account code. For example, use 011-9991-90999 for items associated with the use of General Fund <br />contingency. <br />If you have any questions or need additional information, please call Pavel (ext. 5512) or Mia (ext. 5408). <br />Thank you, <br />Pavel Gubanikhin <br />Budget Analyst <br />City of Eugene, Finance <br />(541) 682-5512 <br />